Prospect Heights Public Library Board of Trustees

March 26, 2008 Library Board Minutes

MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD MARCH 26, 2008

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

Roll Call:
Present: Trustees Berman, Everett, Lahey, Purcell, and Tammen
Absent: Trustees Penick and Peterson
Also Present: Executive Director McCully and Recording Secretary Jackie Mohr

Due to the absence of Trustee Penick, Trustee Berman was appointed Treasurer Pro Tem.

II. APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Lahey, to approve the minutes of the regular Board meeting held on February 27, 2008, as corrected.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Purcell, and Tammen
Nays: None
Absent: Trustees Penick and Peterson
Abstain: None

III. ATTORNEY'S REPORT
Executive Director McCully mentioned that the offer to purchase real estate had been presented to the property owners' attorney by Attorney Smith. A response is expected after spring break.

IV. COMMUNICATIONS
An invitation was received from the Des Plaines Library and Des Plaines Rotary to attend "Do the Dewey" being held on Saturday, April 26th.

A thank you note was received from Alice Johnson and family.

V. TREASURER'S REPORT
As of February 29, 2008:

Library Petty Cash	150.00
Petty Cash	775.24
NOW Checking Account	114,652.00
Checking—Deferred Medical	1,473.89
Illinois Funds	502,335.20
Illinois Funds (Prime Account)	1,574,365.97
	$2,193,752.30

Trustee Berman moved, seconded by Trustee Lahey, to approve the Combined Statement of Assets in the amount of $2,193,752.30.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Purcell, and Tammen
Nays: None
Absent: Trustees Penick and Peterson
Abstain: None

Trustee Berman moved, seconded by Trustee Everett, to approve the list of disbursements dated March 26, 2008 in the amount of $164,138.33.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Purcell, and Tammen
Nays: None
Absent: Trustees Penick and Peterson
Abstain: None

Trustee Berman moved, seconded by Trustee Purcell, to approve the transfer of $172,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Purcell, and Tammen
Nays: None
Absent: Trustees Penick and Peterson
Abstain: None

Trustee Tammen mentioned that Bill Grigg had submitted a contract for next year, 2008-2009 with an increase from $490 monthly to $550 monthly. It was decided to table the approval of the contract until next month's meeting.

VI. EXECUTIVE DIRECTOR'S REPORT

A. Building and Grounds Report
Executive Director distributed to the Board a report delineating the status of the renovation project and other projects for the building and grounds report.

B. Wolves Winter Reading Club for Children
The annual Wolves Reading Club was very successful again this year. A total of 63 children signed up for the club. On March 5th Guillame Desbiens, right wing for the Chicago Wolves, was at the Library to talk about hockey and the importance of reading. Twenty-seven children and 15 adults attend the session.

C. Friends of the Library
The Friends held a VHS sale on Saturday, March 15th. They sold about 700 videos and cleared over $600. President Tina Miller reported that the Friends plan to hold one general book sale in the fall, but may plan smaller sales. Helpers are needed. The reason for only holding one sale this year is the lack of staff.

D. National Library Week
The Library plans to celebrate National Library Week with special bookmarks and handouts. Also an appreciation luncheon for staff and volunteers at the Library during National Volunteer week will be held on Tuesday, April 29th.

VII. COMMITTEE REPORTS
Trustee Berman mentioned classes being held by NSLS for Certificate of Trustee training. The cost is $15 and to check on-line for more information.

She also mentioned the trip to Springfield for Library Day on April 10th.

NSLS is sponsoring a Professional Development Day on April 29th. The cost for this program is $95.

Trustee Everett mentioned that the airport representative finally attended a Chamber of Commerce meeting. He explained what is happening at the Chicago Executive Airport.

Trustee Everett also mentioned that the Chamber needs furniture and suggested that they contact Executive Director McCully to see if the Library had anything that they could use.

VIII. OLD BUSINESS
Nothing to report.

IX. NEW BUSINESS
Trustee Tammen suggested that the Board consider moving the starting time for Board meetings to 7:00 p.m. from 7:30 p.m. Also, the Library's By-Laws need to be reviewed and updated.

Both items were tabled to next month's meeting.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:30 p.m.

Respectfully submitted,

Janet Purcell
ATTEST: Secretary

Mary Tammen
President

February 27, 2008 Library Board Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD FEBRUARY 27, 2008

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Kathy Nowicki, Greg Mueller, Executive Director McCully, and Recording Secretary Jackie Mohr

II. APPROVAL OF MINUTES
Trustee Lahey moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on January 30, 2008, as corrected.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

The meeting was taken out of order to accommodate Kathy Nowicki.

IV. COMMUNICATIONS
Kathy Nowicki of the Prospect Heights Park District presented to the Library a Community Service Award given by the Illinois Park and Recreation Association and Illinois Association of Park Districts. She emphasized in presenting the award that the Library was a good neighbor to the Park District and the Library was managed by professional and competent board members.
Kathy Nowicki left at 7:40 p.m.

III. ATTORNEY'S REPORT
Executive Director McCully mentioned that the offer to purchase real estate had been presented to the property owners by Attorney Smith. Executive Director McCully stated that since he would be on vacation next week, that Trustee Everett would be the contact person for Attorney Smith.

IV. COMMUNICATIONS
An opening day program will be presented on Anne Frank at the Ela Area Library on Sunday, March 2nd, from 1:00-3:00 p.m. The exhibit will be displayed until March 29th.

A letter from Sarah Long advised us that the entry that was submitted by the Library for the innovation award did not win, and thanked us for participating. She mentioned that the awards banquet was March 14th and hoped to see us there.

V. TREASURER'S REPORT
As of January 31, 2008

Library Petty Cash	150.00
Petty Cash	774.78
NOW Checking Account	92,549.99
Checking - Deferred Medical	1,472.68
Illinois Funds	443,376.74
Illinois Funds (Prime Account)	1,570,229.96
	$2,018,554.15

Trustee Penick moved, seconded by Trustee Everett, to approve the Combined Statement of Assets in the amount of $2,018,554.15.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Everett, to approve the list of disbursements dated February 27, 2008 in the amount of $174,068.27.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Peterson, to approve the transfer of $175,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Executive Director McCully mentioned that tax funds for 2006 are still coming in to the Library.

VI. EXECUTIVE DIRECTOR'S REPORT

A. Building and Grounds Report
Greg mentioned that the new fountain is in place; new carpeting in the staff area; new lighting in the Children's Department; and the security cameras have been installed.
Greg left at 8:00 p.m.

B. NSLS Legislative Breakfast
The Legislative Breakfast was attended by Trustees Berman, Peterson and Purcell along with Executive Director McCully. Many supportive statements about library issues were received from the legislators present. The budget is again very tight and problematic this year. Trustee Purcell mentioned that the legislators in attendance were very disgusted with the session just finished, and they are not looking forward to the new term.

C. Chamber of Commerce Luncheon
Trustee Purcell attended the luncheon on February 5th at the Radisson Hotel. She mentioned that the acting mayor of Prospect Heights, Pat Ludvigsen, gave a very nice presentation on how the City was going. Trustee Purcell also mentioned that the outgoing President of Wheeling of the triumvirate and the incoming President were in attendance.

Election Day
Executive Director mentioned that election day went very smoothly. No problems. The judges were fine. There were no complaints.

Miscellaneous Updates
Executive Director McCully gave an overview about the Library's technology and the various cooperative organizations of which the Library is a member. Computer View is conducting a wiring audit and hopefully some space will be freed up. The memory on the computers is being upgraded.

We now have a new operating system through CCS which is called Java. Evanston and Glenview have joined CCS and Deerfield, Rolling Meadows, Highland Park and Fox River Grove have asked for information on joining. CCS has started a new searching system. This new system will search all the data bases instead of just one.

LPS is assisting other libraries in filming special events and projects that the library sponsors.

VII. COMMITTEE REPORTS
Nothing to report.

VIII. OLD BUSINESS
Nothing to report.

IX. NEW BUSINESS
Trustee Everett attended the Chamber of Commerce meeting. He mentioned that the Chamber of Commerce is seeking a hole sponsor for their golf outing.

Trustee Everett stated that they have moved to a new location and are looking for furniture. Activities are planned for an open house.

He also mentioned that the airport representative never comes to the meeting.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:45 p.m.

Respectfully submitted,

Janet Purcell
ATTEST: Secretary

Mary Tammen
President

January 30, 2008 Library Board Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD JANUARY 30, 2008

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

II.  APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Penick, to approve the minutes of the regular Board meeting held on December 19, 2007, as corrected.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

The meeting was taken out of order due to the delay of Attorney Smith.

IV. COMMUNICATIONS
A note was received from Betty Shubeck thanking the Library for the recognition of her ten years of service.
Attorney Smith arrived at 7:35 p.m.

III. ATTORNEY'S REPORT
Attorney Smith answered the various questions that the Trustees had concerning the Ordinance No.08-01-01.
Trustee Everett moved, seconded by Trustee Purcell, to approve Ordinance No.08-01-01, an Ordinance Authorizing Offer to Purchase Real Estate.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None
Greg Mueller arrived at 7:45 p.m.

Trustee Penick then asked Attorney Smith if he felt the Library would be liable if any of the residents adjacent to the Library, using their gates to get to the Library or other areas, fell and hurt themselves.  Attorney Smith felt no significant liability concern for the Library.
Attorney Smith left at 7:55 p.m.

V. TREASURER'S REPORT
As of December 31, 2007

Library Petty Cash	150.00
Petty Cash	774.78
NOW Checking Account	106,354.27
Checking - Deferred Medical	1,472.68
Illinois Funds	287,245.20
Illinois Funds (Prime Account)	1,564,666.17
	$1,960,663.10

Trustee Penick moved, seconded by Trustee Peterson, to approve the Combined Statement of Assets in the amount of $1,960,663.10.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Berman, to approve the list of disbursements dated January 30, 2008 in the amount of $189,866.26.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Purcell, to approve the transfer of $163,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Executive Director McCully mentioned that tax funds for 2006 are still coming in to the Library.

VI. EXECUTIVE DIRECTOR'S REPORT

A. Building and Grounds Report
Greg mentioned that lights that were replaced are out again.  Someone will be coming out to check the lights.
A driver knocked down one of the light standards and reported the occurrence to the staff.  Greg mentioned that it will take some time to replace and that it is expensive, around $2,000.

B. Renovation Progress Report
A new fountain for the lobby is in house for installation and new end panels are also in house.
There are new lights in children's area.  Lighting looks great.  More carpeting is in to finish the balance of the building.  More furniture is arriving.
Trustee Peterson mentioned that the Prospect Heights Garden Club purchased a statue to honor the memory of Catherine Hussar, the Club's former president.  It will be placed in the courtyard outside the children's section.  The statue is of a child, approximately 3 ft. high.

C. Staff Development Day
The semi-annual staff development day was held on Friday, January 25th.  The theme was "Who Does What at the Library" to review various staff responsibilities, as well as available resources and services.  Progress on the renovation was reviewed, and additional work was completed with staff help to relocate and replace items moved.  There was also time for department meetings and sharing book recommendations.

D. Dates to Remember
February 5th - Mayor's statement of the state of the City luncheon.
February 18th - NSLS Legislative Breakfast at the Arboretum in Buffalo Grove.
March 14th - NSLS Awards Banquet.  A side note - the Library's innovation entry did not make it.
March 15th - The Friends are having a VHS sale.

E. Winter Reading Programs
The winter reading program for adults and high school students is called "Read Before You Leap", and features a frog mascot in honor of leap year.  Only about 90 readers have signed up so far (including 25+ staff members).  Last year's total was 180.  Renovation work and winter weather may have slowed the signing up process.
The Chicago Wolves winter reading club this year is called "Leap Into Reading".  Registration begins January 28th in Youth Services for children from birth through 8th grade.  Numerous prizes have been provided by the Chicago Wolves.  The grand prize is tickets for a Wolves game.  A Wolves player will be visiting the Library on Wednesday, March 5th, from 4:30 to 5:30 p.m.

VII. COMMITTEE REPORTS
Trustee Berman gave an overview of what transpired at the NSLS board meeting.  She also mentioned that the Palatine Library is seeking an Assistant Director and that April 10th is Illinois Library Day in Springfield.
Trustee Everett mentioned that he attended a Wheeling/Prospect Heights Chamber of Commerce meeting.  Those in attendance expressed concern for the airport and restaurant row in Wheeling.  They would like feedback from the citizens and businesses of the airport.

VIII. OLD BUSINESS
Trustee Everett mentioned that he met with the Election Board ("Board") Training Director in Wheeling in an effort to find out what can be done to improve the Library's relationship with the Board.  The Training Director stated that the Board does not want to lose the use of the facility and are willing to cooperate to maintain the Library as a voting outlet.

IX. NEW BUSINESS
Nothing to report.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:40 p.m.

Respectfully submitted,

Janet Purcell 
ATTEST:    Secretary

Mary Tammen
President

December 19, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD DECEMBER 19, 2007

           

I. CALL TO ORDER/ROLL CALL

The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

   

Roll Call:
Present:
Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, Tammen    

Absent: None
Also Present: Greg Mueller, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

   

II.  APPROVAL OF MINUTES

Trustee Peterson moved, seconded by Trustee Penick, to approve the minutes of the regular Board meeting held on November 28, 2007.

   

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen

Nays: None

Absent: None

Abstain: None

   

III. ATTORNEY'S REPORT 

Executive Director McCully mentioned that Attorney Smith is gathering the documents necessary to file the Library's levy with the appropriate agency.

   

IV. COMMUNICATIONS

Executive Director McCully mentioned that a patron submitted a note complimenting the staff for the excellent assistance they provide for the patrons of the Library.

   

V. TREASURER'S REPORT
As of November 30, 2007
Trustee Penick moved, seconded by Trustee Everett, to approve the Combined Statement of Assets in the amount of $1,550,602.29.

   

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Tammen

Nays: None

Absent: None

Abstain: None

 

Library Petty Cash	$150.00
Petty Cash	774.24
NOW Checking Account	96,149.97
Checking - Deferred Medical	1,878.28
Illinois Funds	551,586.68
Illinois Funds (Prime Account)	900,063.12
	$1,550,602.29

   

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated December 19, 2007 in the amount of $198,134.20.
   

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen

Nays: None

Absent: None

Abstain: None

   

Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $197,000 from the Illinois Funds account to the Banco Popular checking account.

    

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Tammen

Nays: None

Absent: None

Abstain: None

 

Executive Director McCully announced that the last bond payment was made on December 1st.  The Library is now debt free.

   

VI. EXECUTIVE DIRECTOR'S REPORT

   

A. Building and Grounds Report

Parking lot lights have been repaired.  The furniture has arrived.  Some of the current furniture has been given donated to other libraries and some thrown out.  New light fixture will be installed by the circulation area.

   

B. Renovation Progress Report

The Library will be closed on January 2nd for carpet installation.  Shelving end panels and electrical work will be done in January.  The A/V shelving has been getting many compliments.  There are 14 new wooden tables with black tops and 2 new shelving units to display new books.  We are still looking for a new fountain for the lobby.

   

C. Holiday Hours

The Library will be closed on Sunday and Monday, December 31st and January 1st, and also January 2nd for the carpet installation.

   

D. Staff Development Day

The semi-annual staff development day will be held on Friday, January 25th.  We are planning to review our renovation progress, new services, website revisions as well as doing some housekeeping and installation work.  There will also be time for department meetings and discussion.

   

E. Legislative Breakfast

NSLS's Legislative Breakfast will be held on Monday, February 18th, at the Arboretum in Buffalo Grove.  Judith can register you if you wish to attend.

   

VII. COMMITTEE REPORTS

Nothing to report.

   

VIII. OLD BUSINESS

Executive Director McCully mentioned that another precinct will be using the Library as a voting place.  There are now three precincts being serviced by the Library.

   

IX. NEW BUSINESS

Nothing to report.

   

X. ADJOURNMENT

There being no further business to be brought before the Board, the meeting was adjourned at 7:55 p.m.

Respectfully submitted,

   

ATTEST:

Janet Purcell 

Secretary

Mary Tammen
President

November 28, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD NOVEMBER 28, 2007

The public hearing on the Proposed 2007 Tax Levy Ordinance was opened at
7:30 p.m.  Since no residents were in attendance, the regular meeting began.

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:32 p.m.

Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Greg Mueller, Attorney Bob Smith, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

II.  APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on October 31, 2007, as amended.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

III. ATTORNEY'S REPORT
The ordinances needing approval at the meeting were distributed to the Board.  Attorney Bob Smith gave an overview of each ordinance prior to the Trustees voting on the issue.

A. Ordinance No. 07-11-1
Trustee Purcell moved, seconded by Trustee Berman, to approve Ordinance No. 07-11-1, Ordinance Determining to Levy an Additional Tax of .02 Percent of the Value of all Taxable Property in the District for the Purchase of Sites and Buildings, the Construction and Equipment of Buildings, the Rental of Buildings Required for Library Purposes, and Maintenance, Repairs and Alterations of Library Building and Equipment.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

B. Ordinance 07-11-2
Trustee Everett moved, seconded by Trustee Penick, to approve Ordinance No. 07-11-2, an Ordinance Levying Taxes for Library Purposes for the Fiscal Year 2007/2008 (2007 levy).

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

C. Ordinance 07-11-3
Trustee Peterson moved, seconded by Trustee Lahey, to approve Ordinance No. 07-11-3, an Ordinance Setting Schedule of Regular Meetings of the Prospect Heights Public Library District, Cook County, Illinois.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Attorney Bob Smith mentioned the matter of the Library acquiring some property.  The acquisition was discussed in some detail and ultimately tabled for meeting in December.
Attorney Bob Smith left at 8:05 p.m.

IV. COMMUNICATIONS
Nothing to report.

V. TREASURER'S REPORT
As of October 31, 2007

	Library Petty Cash	150.00
	Petty Cash	774.24
	NOW Checking Account	136,045.17
	Checking – Deferred Medical	1,878.28
	Illinois Funds	155,412.12
	Illinois Funds (Prime Account)	1,196,011.36
		$1,490,271.17

Trustee Penick moved, seconded by Trustee Peterson, to approve the Combined Statement of Assets in the amount of $1,490,271.17.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Lahey, to approve the list of disbursements dated November 28, 2007 in the amount of $214,318.39.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Everett, to approve the transfer of $212,800 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT

A. Building and Grounds Report
Executive Director McCully commended Greg and his staff for all the work that has been done during the renovation project.
Greg mentioned that the non-working parking lights will be replaced.  New shelving has been installed for the audio material.
Carpeting should be in place by the time of next month’s meeting.  It will be installed section by section.
A plumber has been out to look at the water fountain.  He said that the outside faucet needs to be replaced and he will work on the water fountain.
Greg left at 8:30 p.m.

B. Renovation Status
Executive Director McCully gave an overview on the status of the renovation work which has encompassed a great deal of work from Greg and his staff.  There is still quite a bit of work that needs to be done, i.e. replacing the carpeting and new furniture.

C. Staff Development Day
The winter Staff Development Day will be held on Friday, January 25, 2008.  The Day will concentrate on updating the staff about the renovation project, services offered, the new website and reading club plans.

D. Holiday Hours
The Library will be closed on Monday and Tuesday, December 24th and December 25th and Monday and Tuesday, December 31st and January 1st.
Executive Director McCully also reminded the Board that the December meeting will be held on December 19th.

E. Miscellaneous
Executive Director McCully mentioned that the volunteer hours through October totaled almost 1,000 hours of time.

VII. COMMITTEE REPORTS
Trustee Berman reported on the NSLS meeting held on Monday, November 26th.
She distributed a brochure entitled Professional Development Programs offered by NSLS from January-June 2008 for library staff members.
She mentioned that the delivery system will change after the first of the year.
Trustee Berman noted that Pearle Vision is offering on Wednesday, December 5th, low cost eye examinations for low income families with children.

VIII. OLD BUSINESS

A. Extension of Audit Agreement
Trustee Penick moved, seconded by Trustee Peterson, to approve the extension of the agreement with Knutte & Associates for audits to include the fiscal years of 2007-2008 and 2008-2009.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

B. Electronic Sign Agreement
Trustee Everett moved, seconded by Trustee Penick, to approve the Joint Purchase and Use Agreement for Electronic Message Center with the Prospect Heights Park District (PHPD).

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

IX. NEW BUSINESS
The Library will be submitting two nominations for NSLS awards.  One will be for the Innovation Award for the joint inter-governmental agreement with the PHPD and the other for Pat Rustemeyer as Staff Member of the Year.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:45 p.m.

Respectfully submitted,
Janet Purcell
Secretary

ATTEST:
Mary Tammen
President

October 31, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD OCTOBER 31, 2007

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.
 
Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Michael Cipolla of Knutte & Associates, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

II. APPROVAL OF MINUTES
Trustee Lahey moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on September 26, 2007, as amended.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,and Tammen
Nays: None
Absent: None
Abstain: None
   
III. ATTORNEY'S REPORT
Executive Director McCully mentioned that Attorney Smith told him that there is a case pending similar to the Library's that will be decided soon.  Therefore, the ordinance concerning property acquisition will not be voted on at this meeting.
Executive Director McCully then distributed two resolutions which need to be voted on at the meeting.
 
Trustee Everett moved, seconded by Trustee Lahey, to approve Resolution No. 07-10-B, Resolution Authorizing Contract with MAI Appraiser.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,and Tammen
Nays: None
Absent: None
Abstain: None
 
Trustee Berman moved, seconded by Trustee Peterson, to approve Resolution No. 07-10-A, Resolution Determining Amount of Money Estimated to be Necessary to be Raised by Taxation for 2007/2008 Fiscal Year.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None
 
IV. COMMUNICATIONS
A thank you note was received from Ann Johnson of the Garden Club.
A thank you note was received from Karolyn Nanze of the Fox River Grove Library (FRGL) for a laminating machine and also a thank you card from the staff of the FRGL.
An article by Sarah Long was distributed that had appeared in the Daily Herald. The article mentioned the Library and its appearance several times in a book "The Thriving Libraries: Successful Strategies for Challenging Times"
   
V. TREASURER'S REPORT
   
A. Audit Report
Michael Cipolla of Knutte & Associates distributed a copy of the audit and gave the Board an overview of the audit.  The audit did not reveal any deficiencies in internal control.  Michael suggested that interest earned by the Library's cash or money market accounts in the general fund does not need to be allocated among the other funds.  The Library can show all the interest as earned in the general fund and then transfer the money needed for the other funds at a later date within the fiscal year.
 
Trustee Penick moved, seconded by Trustee Lahey, to accept the audit for fiscal year 2006-2007 as presented to the Board.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None
 
B. Financials

As of September 30, 2007

Library Petty Cash                           $150.00
Petty Cash                                        773.96
NOW Checking Account               134,305.71
Checking - Deferred Medical           1,877.44
Illinois Funds                              147,042.18
Illinois Funds (Prime Account)   1,390,229.99
                                             1,674,379.28
 
Trustee Penick moved, seconded by Trustee Peterson, to approve the Combined Statement of Assets in the amount of $1,674,379.28.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None
 
Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated October 31, 2007 in the amount of $485,952.34.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None
 
Trustee Penick moved, seconded by Trustee Purcell, to approve the transfer of $195,500 from the Illinois Funds account to the Banco Popular checking account.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT

A.Building and Grounds Report
The reference desk has been moved; computers need to be moved and installed.
HVAC work still needs to get done.

B. ILA Report
Executive Director McCully gave an overview of the Illinois Library Association conference which was held October 10th-12th in Springfield.   The theme of the conference was "Changing Libraries, Changing Communities" with special emphasis on the interactivity possibilities of "Library 2.0" as enabled by our new website technology.  He mentioned attending programs on levying, personnel, legal issues and legislation.
 
C. Friends of the Library
The fall book sale for the Friends was very profitable - yielding $1,700.  Many helpers from the membership, the Board and the community pitched in to make it so successful.  Also, the Friends made over $800 selling items on the Internet.  The treasury is in a very healthy state now. 
Sue Seggeling and I are actively searching for suitable decorative fountains to replace the "bubbler" in the lobby flower bed.

D. Miscellaneous
Executive Director McCully distributed an article from the Prospect Heights Journal about the renovation of the Library and the reaching for the heights concerts.
Executive Director McCully distributed to the Board a copy of Collection Management Guidelines that the staff had developed.

VII. COMMITTEE REPORTS
 
A. NSLS
Trustee Berman distributed for review the annual report on the Library as prepared by NSLS.
She mentioned attending the 10th anniversary of the University Center of Lake County luncheon.  Trustee Berman also toured the Warren Newport Library which she found very amazing and gave the Board an overview of the tour.

B. Personnel
The Personnel Committee, Trustees Purcell and Tammen, and Executive Director McCully met on Tuesday, October 30th.  The purpose of the meeting was to discuss (1) hiring a part-time technology person and (2) adjustments to salary scales to be implemented in the 2008-2009 budget.
Executive Director McCully explained what he expected the part-time technology duties would be.  He thought the person would initially instruct the staff so that the staff in turn could teach the public.

VIII. OLD BUSINESS
Nothing to report.

IX. NEW BUSINESS
Executive Director McCully distributed a memo to the Board concerning meeting dates for 2008.  He asked the Board to check their calendar for availability and to advise him so that the proper documentation could be prepared for next month's meeting.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:40 p.m.
 
Respectfully submitted,


Janet Purcell 
Secretary

ATTEST:


Mary Tammen
President

September 26, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD SEPTEMBER 26, 2007

 

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

 

Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Greg Mueller, Pat Rustemeyer, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

 

II. APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on August 29, 2007, as amended.

 

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

 

III. ATTORNEY'S REPORT 
Executive Director McCully distributed a draft of an ordinance concerning property acquisition which will be voted upon at October's meeting.
Executive Director McCully mentioned that he had forwarded to the Park District Attorney Smith's comments on the agreement concerning the sign. Awaiting word from the Park District on the changes suggested.

 

IV. COMMUNICATIONS
Articles from the local papers concerning the gala honoring the Library's 50th anniversary were distributed for review by the Board.
An invitation for the Blue Star Memorial Marked Dedication Ceremony on Sunday, September 30th, at 1:00 p.m. was shown.

 

V. TREASURER'S REPORT

   

As of August 30, 2007

Library Petty Cash                            $150.00
Petty Cash                                         773.45
NOW Checking Account                  92,106.83
Checking – Deferred Medical             1,876.72
Illinois Funds                                  94,464.94
Illinois Funds (Prime Account)     1,633,556.21
                                             $1,822,928.15
 

Trustee Penick moved, seconded by Trustee Everett, to approve the Combined Statement of Assets in the amount of $1,822,928.15.

 

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

 

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated September 26, 2007 in the amount of $167,641.69.

 

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

 

Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $198,500 from the Illinois Funds account to the Banco Popular checking account.

 

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

 

VI. EXECUTIVE DIRECTOR'S REPORT

Executive Director McCully extended a thank you to Pat Rustemeyer and Greg Mueller for all their work in getting the Library ready for the anniversary party.

   

A. Building and Grounds Report
Greg mentioned that the HVAC system will have another inspection prior to the end of the year.
No new roof problems.
Cameras are in house and will be installed. 
There is a lighting issue that needs to be resolved.
The water fountain in the lobby needs to be fixed.
The matters discussed during the tour last month are going right along.  Everything has been ordered and will be in house and done by Thanksgiving.

 

Gregg left at 7:50 p.m.

 

B. 50th Anniversary Gala
A big thank you is extended to the prior planning and the work of the Anniversary Committee members and their assistants. The large crowd of attendees enjoyed a lovely afternoon with excellent musical entertainment highlighted by the presentation of the artwork by Neil Shapiro and the presentation of a $2,500 check from the Friends of the Library.  It was enjoyable to see so many Trustees, Friends of the Library, former Trustees and staff members to help us celebrate the 50th anniversary. We were particularly pleased to welcome back former Library Board President Ed DuSold and former Executive Director Barbara Holland.

   

C. Annual Audit
Michael Cipolla and an associate from Knutte & Associates were in house the week after Labor Day collecting data for the annual audit. They plan to have a draft to review by mid-October so that a final report will be ready by the October Board meeting. They were very pleasant to work with and well organized.

 

D. New Website @phpl.info
Pat Rustemeyer gave the Board an overview of the new website created by Dawne Tortorella and Pat.
Not all  the facets of the website are working as yet.  More development is in the works. 

 

Pat Rustemeyer left at 8:35 p.m.

 

E. Friends of the Library
The Friends continue to support many Library programs from reading clubs to tutoring programs. The fall book sale will be held Thursday to Saturday, October 11th to October 13th. The Friends are desperately in need of volunteers to staff the sale.

 

F. Miscellaneous
The Trustees received Sue Seggeling's monthly report.
CCS news reports that they now have over one million records of marked items and 4.7 million item records in the system.

 

VII. COMMITTEE REPORTS

Trustee Berman attended NSLS's September meeting and related to the Board the various items covered at the meeting.  An individual was appointed to fill a vacant seat on NSLS's board; approved membership of Emmanuel Lutheran in Palatine; approved changes to the entrance way to the building; and approvee NIMEC as an electric supplier instead of Com Ed.

 

VIII. OLD BUSINESS
Nothing to report.

 

IX. NEW BUSINESS
Noting to report.

 

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:50 p.m.

 

Respectfully submitted,

Janet Purcell 
Secretary

 

ATTEST:

Mary Tammen
President

August 29, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD AUGUST 29, 2007

The public hearing on the Budget and Appropriation Ordinance was opened at 7:30 p.m.  Since no residents were in attendance, the regular meeting was started.

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:32 p.m.

Roll Call:  Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Attorney Bob Smith, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

II.  APPROVAL OF MINUTES
Trustee Lahey moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on July 25, 2007, as amended.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

III. ATTORNEY'S REPORT 
B. Ordinance No. 07-8-1
The figures presented to the Board have been have been reviewed by John Repsholdt of Ehlers & Associates, Attorney Bob Smith, and Executive Director McCully.  The Finance & Budget Committee had also reviewed the figures.
Trustee Everett moved, seconded by Trustee Penick, to approve Ordinance
No. 07-8-1, Combined Annual Budget and Appropriation Ordinance for Library Purposes for the Fiscal Year 2007/2008.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Penick, and Tammen
Nays: None
Absent: None
Abstain: None

A. Ordinance No. 07-08-02
Attorney Bob Smith mentioned that he had discussed with John Repsholdt a figure of $250,000.  John stated that it was a good start and that it would probably take two years to bring it up to an appropriate level.
Trustee Everett moved, seconded by Trustee Lahey, to approve Ordinance No. 07-08-02, Ordinance Authorizing Transfer of Money to Special Reserve Fund.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

C. Other Issues
The Board meeting went into a closed session at 7:50 p.m. for the purpose of discussing the acquisition of property.
Trustee Tammen moved, seconded by Trustee Peterson, to go into closed session.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Attorney Smith left at 8:00p.m.

The meeting resumed at 8:01p.m.

IV. COMMUNICATIONS
Senator Matt Murphy is having a town meeting on domestic violence on Friday, September 7th, and all are invited to attend.

V. TREASURER'S REPORT

As of July 31, 2007

Library Petty Cash	$150.00
Petty Cash	773.45
NOW Checking Account	116,421.66
Checking – Deferred Medical	1,875.92
Illinois Funds	92,512.12
Illinois Funds (Prime Account)	1,775,895.36
	$1,987,628.51

Trustee Penick moved, seconded by Trustee Purcell, to approve the Combined Statement of Assets in the amount of $1,987,628.51.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Berman, to approve the list of disbursements dated August 29, 2007 in the amount of $234,825.75.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Peterson, to approve the transfer of $153,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT
B. Illinois Public Library Annual Report
The report for the fiscal year July 1, 2006 to June 30, 2007 had been prepared and a copy of the report will be distributed to the Board members.  Executive Director McCully mentioned that the Trustees need to approve the report.
Trustee Peterson moved, seconded by Trustee Lahey, to approve the Illinois Public Library Annual Report for the period of July 1, 2006 to June 30, 2007.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Gregg Mueller arrived at 8:10 p.m.

C. Reaching for the Heights
Gail Baar has planned an exciting second season of concerts by local students beginning with Magical Strings of Youth on Sunday, September 30th.  The concerts will be recorded for broadcast on Channel 24 by the Library Production Studio.

D. Friends of the Library
Tina Miller mentioned that the treasury had a very good balance and that the Friends want to give the Library a token gift, probably in the amount of $5,000.  Executive Director McCully mentioned that he was looking for suggestions from the Board members.  Trustee Purcell suggested asking Sue Seggeling for ideas; Trustee Everett suggested more paintings; and Trustee Lahey suggested a wireless microphone.

The fall book sale will be held Thursday to Saturday, October 11th to October 13th.

E. Summer Reading
The summer reading programs attracted almost 700 youth and 300 adults this year.  The Staff continues to refine registration and program planning for maximum effect.  One of the new things this session was on line registration.  The registrants just came in and got the material.  Next year's statewide theme will be "Get in the Game--READ!"

F. Miscellaneous
Shannon Scanlan provided Executive Director McCully with data on the volunteer hours -- 990 hours -- from July, 2006 to June, 2007.  Quite a remarkable number of hours.

Executive Director McCully distributed to the Board members the bibliography of architectural items, based on the recent Staff Development Day.

Trustee Tammen commented that she was very impressed with the September issue of The Elm Leaf.

A. Building and Grounds Report
The HVAC system is working very well.  No problems since the changes were made to the controllers.
Minor roof leaks with the recent storms.
Expect to finish work on the Borland Room by the end of the week.
Gregg mentioned that after the recent storms, he is getting information, price, feasibility, etc. for a generator.
Two more cameras are in house and need to be installed.
More furniture needs to be moved and the light above the circulation desk needs to be installed.

Executive Director McCully mentioned that the architect, Donald Wrobleski, is off the case.  Executive Director McCully suggested a tour of the Library to show the Trustees what the plans are to revitalize the Library.  The Board members, Executive Director McCully, and Greg went on the tour at 8:40 p.m. and returned at 9:00 p.m.

Gregg left at 9:05 p.m.

VII. COMMITTEE REPORTS
A. 50th Anniversary
Everything has been worked out for the gala on Sunday, September 23rd.  Assignments for Staff members have been designated.  There will be new panels on the light poles in the parking lot signifying 50 years.  The new web site should be finished by that day.

B. NSLS
No meeting in August.

VIII. OLD BUSINESS
Nothing to report.

IX. NEW BUSINESS
A. Disaster Recovery Plan
Trustee Everett moved, seconded by Trustee Lahey, to approve the Revised Disaster Recovery Plan.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

B. Illinois Public Library Per Capita Grant Application
The aforementioned application had been presented to the Board, and approval was required.  Trustee Purcell moved, seconded by Trustee Peterson, to approve the Illinois Public Library Per Capita Grant Application for FY 2008.

Roll Call:
Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 9:10 p.m.

Respectfully submitted,

Janet Purcell 
Secretary

ATTEST:

Mary Tammen
President

July 25, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD JULY 25, 2007

I. CALL TO ORDER/ROLL CALL

The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None

Also Present: Greg Mueller, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

II. APPROVAL OF MINUTES

Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the meeting held on June 27, 2007, as amended.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Tammen and Trustee Purcell met concerning the need to purge the closed meeting minutes and determine whether they can be made public at this time.The Committee recommended to the Trustees that six of the closed sessions should be maintained.

Trustee Tammen moved, seconded by Trustee Peterson, to not release the six closed session minutes at this time.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell and Tammen
Nays: None
Absent: None

III. ATTORNEY'S REPORT

Executive Director McCully mentioned that he had received an intergovernmental agreement from the Park District concerning the sign.He said that he had forwarded the agreement to Attorney Smith who will be sending the Trustees his recommendations on the agreement.

IV. COMMUNICATIONS

An invitation from the Park District concerning the grand opening of Walnut Woods on Saturday, July 28th, was received.

An invitation to meet the new director of the Palatine Library on Sunday, August 12th, was received.

Executive Director McCully distributed to the Board two articles from the Daily Herald written by Sarah Long.

V. TREASURER'S REPORT

As of June 30, 2007

Library Petty Cash	$150.00
Petty Cash	773.10
NOW Checking Account	122,574.33
Checking - Deferred Medical	3,769.95
Illinois Funds	61,989.86
Illinois Funds (Prime Account)	1,917,586.58
	$2,106,843.82

Trustee Penick moved, seconded by Trustee Lahey, approve the Combined Statement of Assets in the amount of $2,106,843.82.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated June 30, 2007 in the amount of $74,010.83.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated July, 2007 in the amount of $107,189.16.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Lahey, to approve the transfer of $135,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT

A. Building and Grounds Report

Greg Mueller said that the HVAC has been working for about ten days with no problem. Clean up work still needs to be done.

The mechanical engineer came in and did some work on changing controls.

Two additional cameras will be installed. Greg checked with Jimmy Lee and he said it looks okay to install the additional cameras.

New leaks have been discovered where the old and new roofs meet.

Carpet cleaning will be completed as soon as the furniture moving is accomplished.

The pump has been replaced in the fountain.

Ceiling by the circulation desk has been completed. Waiting for the new light to get it installed.

Greg Mueller left at 8:00 p.m.

B. Summer Reading Programs Wrapup

The Library was very well represented in the 4th of July parade. Five Trustees, the Executive Director, ten staff members, as well as volunteers participated. The Summer Reading Programs banner made sure everyone along the parade route noticed our delegation, so it was a great exposure for the Library's 50th Anniversary Year.

C. Staff Development Day

Our annual Spring Staff Development Day was held on Friday, June 29th. The day consisted of the Chicago Architecture Foundation tours of the Chicago River and Millennium Park, stopping for a Panera lunch in the Park in between the tours. The annual photograph was taken at a Millennium Park fountain instead of in front of the Library's fountain. We will be following up with a display and bibliography of architecture items from the Library’s collection.

D. Architect Update

Architect Don Wrobleski has presented his overall plan to improve the Library's interior along with recommendations on furnishings and colors. Some pricing and availability information remains to be determined. While none of the staff planning committee opposes the overall plan, the members have expressed a desire to do additional research before endorsing details of his vision.

VII. COMMITTEE REPORTS

A. Review of Committee Assignments

The committee assignments of the Trustees were reviewed by Trustee Tammen It was decided that no changes would be made and the current assignments would remain the same.

B. Budget & Finance Committee

The Committee and the other Trustees met on Tuesday, July 24th, from 7:00 p.m. to 8:00 p.m. A proposed draft of the budget for the 2007-2008 was distributed. Discussion then ensued about the various facets of the budget. It was decided that a reserve fund would be established at next month’s meeting.

C. NSLS

Trustee Berman mentioned that NSLS is now renting a box truck, which is larger than the vans and has built-in shelves.

One of the trustees on the Board has resigned. Three former trustees who were not reelected are being invited back.

Trustee Berman mentioned that Sarah Long's assistant is leaving. She also mentioned two upcoming seminars, sponsored by NSLS, which might be of interest to the Trustees. The first seminar - Library Budget - being held on Thursday, August 2nd, and the other seminar - Puzzle of Taxes, Tax Caps, Levies and Referendum - being held on Thursday, August 9th.

VIII. OLD BUSINESS

A. Technology Plan

Trustee Everett moved, seconded by Trustee Penick, to approve the Technology Plan as submitted to the Trustees.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

B. FY 08 Per Capita Grant Requirements

The Trustees have reviewed the material required for the FY 08 Per Capita Grant.

Trustee Everett moved, seconded by Trustee Lahey, to validate that the Trustees had met the requirement.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

IX. NEW BUSINESS

Executive Director McCully mentioned that the three paintings commissioned by the Library are ready.

X. ADJOURNMENT

There being no further business to be brought before the Board, the meeting was adjourned at 8:45 p.m.

Respectfully submitted,
Janet Purcell
Secretary

ATTEST:
Mary Tammen
President

June 27, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD JUNE 27, 2007

I. CALL TO ORDER/ROLL CALL

The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

Roll Call:

Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Greg Mueller, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

II. APPROVAL OF MINUTES

Trustee Everett moved, seconded by Trustee Peterson, to approve the minutes of the meeting held on May 30, 2007, as amended.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: Trustee Tammen

III. ELECTION OF OFFICERS

Trustee Tammen asked for nominations for President. Trustee Purcell moved, seconded by Trustee Penick, to nominate Trustee Tammen for President. No other nominations were forthcoming and Trustee Tammen was elected by acclamation.

Trustee Tammen asked for nominations for Vice President. Trustee Peterson moved, seconded by Trustee Penick, to nominate Trustee Everett for Vice President. No other nominations were forthcoming and Trustee Everett was elected by acclamation

Trustee Tammen asked for nominations for Secretary. Trustee Penick moved, seconded by Trustee Peterson, to nominate Trustee Purcell for Secretary. No other nominations were forthcoming and Trustee Purcell was elected by acclamation.

Trustee Tammen asked for nominations for Treasurer. Trustee Purcell moved, seconded by Trustee Tammen, to nominate Trustee Penick for Treasurer. No other nominations were forthcoming and Trustee Penick was elected by acclamation

IV. ATTORNEY’S REPORT

Executive Director McCully distributed Ordinance No. 07-06-1, Prevailing Wage Ordinance, to the Board for approval.

Trustee Everett moved, seconded by Trustee Lahey, to approve Ordinance
No. 07-06-1, Prevailing Wage Ordinance.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell and Tammen
Nays: None
Absent: None
Abstain: None

V. COMMUNICATIONS

A note was received from Executive Director McCully thanking the Board for his recent review and salary adjustment.

VI. TREASURER’S REPORT

As of May 31, 2007

Library Petty Cash	$150.00
Petty Cash	772.81
NOW Checking Account	140,387.80
Checking – Deferred Medical	3,268.64
Illinois Funds	181,006.81
Illinois Funds (Prime Account)	1,984,116.86
	$2,309,702.92

Trustee Penick moved, seconded by Trustee Purcell, to approve the Combined Statement of Assets in the amount of $2,309,702.92.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Peterson, to approve the list of disbursements dated June 27, 2007 in the amount of $153,359.47.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Lahey, to approve the transfer of $193,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

VII. EXECUTIVE DIRECTOR’S REPORT

A. Building and Grounds Report

Greg Mueller advised that since the Library will be closed on Friday, June 29th, he will be doing a lot of work inside the building. One of the things is removing the ceiling tile and lights above the circulation desk.

The compressor for the HVAC is also being installed on Friday. A mechanical engineer is coming to replace minor things to ensure that our system is working properly. A Trane representative will be sent out to ensure that our system is not causing the compressors to go bad.

The lights in the parking lot and the flag pole have been repaired.

It was just discovered that there are lights in the clerestory above the reference desk. Bulbs have been ordered and the system is in good order.

Trustee Everett mentioned that he had gone upstairs and noted that a lot of material was in the stairwell. He mentioned to Greg that the material should be removed as it is a hazard. Greg said that it would be taken care of.

Greg Mueller left at 8:10 p.m.

B. Summer Reading Programs

Once again the Summer Reading Programs are off to a good start - 500 children and 260 adults have signed up. Thanks to the Friends of the Library, the Daily Herald and many local businesses that contributed prizes for the reading program participants. The Elm Leaf will contain a full listing of contributors.

C. Staff Development Day

The Library will be closed on Friday, June 29th, for our annual Spring Staff
Development Day. The day will consist of an architectural tour; lunch at Millennium Park; and a tour of the Park.

D. Miscellaneous

1. Reminder to sign up to march/ride in the 4th of July parade. Meet at Prospect Heights Crossing at 8:30 a.m. The parade will end at St. Alphonsus Church.
2. Work is on going for the budget. Reminder, the last bond payment is due in December.
3. The C-SPAN’s Book TV bus, at the Library on June 7th, was a huge success and there was a good turn-out to tour the bus.

VIII. COMMITTEE REPORTS

A. NSLS

Tustee Berman mentioned that the new board at NSLS had been installed, and she enumerated the new officers. The meetings are going to be streamlined.

She stated that the bill requiring filters on computers got stalled in committee and went into the dead file. Local representatives have been very loud in their opposition of the bill.

Trustee Berman said that NSLS had hired a professional fund raiser.

IX. OLD BUSINESS

A. Architect Agreement

Discussion ensued concerning the scope of the project and the work being done by the architect. Billing thus far has been close to $20,000. The Board has questions about his agreement. The matter of what we are actually going to do needs to be determined. Executive Director McCully mentioned that the staff has a committee on what they would like. The architect has ideas; several committee members do not like some of his ideas.

It was decided that from July 1st only $10,000 would be expended on the work.

Trustee Penick moved, seconded by Trustee Lahey, that commencing from July 1st only $10,000 more would be expended on the architect’s work, and a report needs to be provided.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

B. Election Polling Place Discussion

The matter of the Library being used as a polling place was then discussed. Several of the Trustees believe that the Library, as a public place, should be used as a polling place. Executive Director McCully mentioned that Indian Trails is not used as a polling place.

He also mentioned that the judges, when they arrive are demanding. They are supposed to arrive at 4:45 a.m. and they were 15 minutes early. Sometimes programs are held the day before an election, and it takes time to set things up for the election. Judith Stetina explained what happened at the last election and that the judge supervisor was asked to come to the Library.

Trustee Tammen does not want to offend the public because some time down the road we may need to have a referendum.

Trustee Peterson moved, seconded by Trustee Purcell, that (1) the Library will be used as a polling place; (2) no programs will be held the day before an election; and (3) someone from the Board will meet with the supervisor in charge of judges.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

C. Technology Plan

Executive Director McCully mentioned the revised Technology Plan and asked the Trustees to review it and give him their comments.

D. Intergovernmental Agreement

Executive Director McCully mentioned that an intergovernmental agreement needs to be entered into with the Park District (PD) regarding the sign. He expects to receive the draft soon from the PD.

X. NEW BUSINESS

A. FY08 Per Capita Grant Requirements

It was decided to postpone this until the July meeting.

B. Minutes for FY 2006-2007

Trustee Tammen nominated Trustees Berman and Lahey to review the Secretary’s minutes for FY 2006-2007.

C. Closed Meeting Minutes

Trustee Tammen said that she and Trustee Purcell should meet concerning the need to purge the closed meeting minutes and determine whether they can be made public at this time.

XI. ADJOURNMENT

There being no further business to be brought before the Board, the meeting was adjourned at 9:45 p.m.

Respectfully submitted,

Janet Purcell
Secretary

ATTEST:

Mary Tammen
President