MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD MARCH 21, 2012
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.
Roll Call: Present: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Absent: None
Also Present: Judith Stetina, Executive Director McCully, and Greg Mueller (7:05)
II. APPROVAL OF MINUTES
Trustee Peterson moved, seconded by Trustee Purcell, to approve the minutes of the regular Board meeting held on February 29, 2012 as presented.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
III. PUBLIC COMMENTS
None.
IV. ATTORNEY'S REPORT
None.
V. COMMUNICATIONS
Judith Stetina thanked trustees for the opportunity to attend the Public Library Association (PLA) Conference. It was an interesting and informative event.
Annual LACONI Trustee Dinner is scheduled for April 20 in Lombard. Please let Judith know if you are interested in attending.
VI. TREASURER'S REPORT
Trustee Penick presented the following information.
| As of February 29, 2012 | |
| Cash on Hand | $150.00 |
| Library Petty Cash | 784.13 |
| NOW Checking Account | 240,224.59 |
| Checking - Deferred Medical | 2,996.42 |
| Illinois Funds | 4,230,508.26 |
| Illinois Funds - EPAY | 1,371.13 |
| $4,476,034.53 |
Trustee Penick moved, seconded by Trustee Berman, to approve the Combined Statement of Assets in the amount of $4,476,034.53.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Berman, to approve the list of disbursements for March 21, 2012 in the amount of $167,867.27.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $175,500 from the Illinois Funds account to the Popular Community Bank checking account.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
VII. EXECUTIVE DIRECTOR'S REPORT
A. Building & Grounds Report
Greg reported on the status of TV, lights, ovens, HVAC, and other projects in and around the Library. He will obtain information for the Building & Grounds Committee to consider regarding door and curb work.
B. Ride the Reading Express Winter Reading Program
Enrollment seems to have reached a plateau, but the percentage of active participants is increasing, which bodes well for the program.
| 2012 Ride the Reading Express | 2011 Master the Arts READ | 2010 Cure Cabin Fever | |||
| Total enrollment | 159 | 183 | 158 | ||
| Staff | 39 | 41 | 41 | ||
| Patrons | 120 | 142 | 117 | ||
| Completed logs | 266 | 268 | 223 | ||
| Active participants | 91 | 83 | 74 | ||
| % active participants | 57% | 43% | 46% |
Total 266 completed book logs compared to 268 last year.
91 participants qualified for the grand prize an increase of 8 patrons (12%) from last year.
C. Wolves Winter Reading Club for Children
The annual Wolves Winter Reading Club for children was very successful again this year. From January 23 to March 3, 2012, children (ages birth - 8th Grade) were invited to join the Wolves Winter Reading Club. This year participants were required to come to the Library once a week during the program to win prizes. Total: sign-ups 175 (88 in 2011, 85 in 2010, 80 in 2009, 63 in 2008).
D. National Library Week, April 8-14, 2012
Staff members have planned many activities for adults and children in the Library during this week (See April calendars!).
E. Volunteer and Staff Recognition Luncheon, April 16, 2012
Volunteer Coordinator Alice Johnson has planned this annual event for Monday, April 16, 2012 in the Borland Room. Last year over 3367 hours were volunteered!
F. Public Library Association (PLA) Conference
Alex Todd, Maureen Dunne, and Judith attended this biannual conference in Philadelphia. Alex was a speaker. There was a wide range of interesting programs relevant to public libraries.
VIII. COMMITTEE REPORTS
A. Building & Grounds Committee
Trustee Yager reported that he sent a letter two weeks ago informing Mr.Cacioppo of the Board’s decision regarding Argon Electric’s request for further consideration. Greg left the meeting at 7:17 p.m.
B. RAILS
Updated information continues to appear on the RAILS website. Some budgeted state funds for RAILS operation have been received. ILA's consultant report on the Future of Library Cooperation (FILC) including future delivery system configuration is under consideration. Another RAILS update videoconference is scheduled for April 12 at their Wheeling location.
C. Chamber of Commerce
Trustee Kendall noted plans for the Chamber golf outing to raise money for scholarships. Chamber scholarships are then available to anyone related to a Chamber member business.
IX. UNFINISHED BUSINESS
The Personnel Committee will meet on Monday, April 16 at 7:00 p.m. for the annual evaluation of the Executive Director.
X. NEW BUSINESS
None.
XI. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 7:45 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Margaret Lahey
President