Prospect Heights Public Library Board of Trustees

May 20, 2009 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD MAY 20, 2009

I.  CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:  Present:  Trustees Berman, Everett, Penick, Purcell, and Yager
Absent:  Trustees Lahey and Peterson
Also Present:  Judith Stetina, Executive Director McCully, and Recording Secretary Jackie Mohr

II.  APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Berman, to approve the minutes of the regular Board meeting held on April 29, 2009, as amended.

Roll Call:  Ayes:   Trustees Berman, Everett, Penick, Purcell, and Yager
Nays:  None
Absent:  Trustees Lahey and Peterson
Abstain:  None

III.  ELECTION OF OFFICERS
Trustee Purcell moved, seconded by Trustee Berman, to nominate Trustee Everett as President of the Board.  No other nominations were forthcoming and Trustee Everett was elected by acclamation.

Trustee Purcell moved, seconded by Trustee Berman, to nominate Trustee Lahey as Vice President of the Board.  No other nominations were forthcoming and Trustee Lahey was elected by acclamation.

Trustee Berman moved, seconded by Trustee Yager, to nominate Trustee Penick as Treasurer of the Board.  No other nominations were forthcoming and Trustee Penick was elected by acclamation.

Trustee Penick moved, seconded by Trustee Yager, to nominate Trustee Purcell as Secretary of the Board.  No other nominations were forthcoming and Trustee Purcell was elected by acclamation.

IV.  ATTORNEY'S REPORT 
Executive Director McCully indicated that he had talked to Attorney Bob Smith.  Attorney Smith mentioned that he had talked with the neighbors' attorney and told him that the earlier offer had been withdrawn and that a new appraisal would be made. 

V.  COMMUNICATIONS
The Friends of the Library will be holding a book sale June 4th-6th.  They are looking for helpers.  Tina Miller, President of the Friends, will not run any more book sales after this one.   A copy of the Friends approved wish list was distributed to the Board with their meeting packet. 

The Lake Forest Children's Library is holding an open house on Saturday, June 7th, to celebrate the renovation to the facility.

No mayor's breakfast this year to award the dollar for scholars' scholarships.  The awards will be given at a school's assembly.

VI.  TREASURER'S REPORT
As of April 30, 2009

Library Petty Cash			$150.00
Petty Cash			779.14
NOW Checking Account			145,872.07
Checking - Deferred Medical			1,569.65
Illinois Funds			501,987.58
Illinois Funds (Prime Account)			2,602,904.46
			$3,253,262.90

Trustee Penick moved, seconded by Trustee Berman, to approve the Combined Statement of Assets in the amount of $3,253,262.90.

Roll Call:  Ayes:  Trustees Berman, Everett, Penick, Purcell, and Yager
Nays:  None 
Absent:  Trustees Lahey and Peterson
Abstain:  None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated May, 2009 in the amount of $137,644.53.

Roll Call:  Ayes:  Trustees Berman, Everett, Penick, Purcell, and Yager
Nays:  None 
Absent:  Trustees Lahey and Peterson
Abstain:  None

Trustee Penick moved, seconded by Trustee Yager, to approve the transfer of $150,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:  Ayes:  Trustees Berman, Everett, Penick, Purcell, and Yager
Nays:  None 
Absent:  Trustees Lahey and Peterson
Abstain:  None

VII.  EXECUTIVE DIRECTOR'S REPORT
A.  Building and Grounds Report
A status report was distributed to the Board members, and the pending items reviewed.  The list of pending items is getting smaller.

B.  "Reaching for the Heights Concerts"
Another successful year of "Reaching for the Heights Concerts" has been completed thanks to part-time Community Services staff member, Denise Lemanski.  This is a fine way to showcase the extensive musical talents of young performers in our district and area schools and to reshow the performances on channel 24.  Whether we continue to televise them or not, these Sunday concerts will continue in September.

C.  Summer Reading Theme:  "READ on the Wild Side!"
The summer reading programs for teen and adult readers begins on Monday, June 1st and runs until July 31st.  Youth signup also starts on June 1st with program kickoff on June 15th and runs until August 8th.  Details will appear in the June Elm Leaf. 

VIII.  COMMITTEE REPORTS
A.  Personnel
Trustee Purcell distributed a copy of the Personnel Committee meeting that met on May 7th. 

B.  NSLS
Trustee Berman mentioned that there are four new members on the Board.  The Board consists of 15 members.  

C.  Chamber of Commerce
Trustee Everett mentioned that 20 organizations dropped membership, but there are 12 new memberships.  The meetings are now being held at Indian Trails Library. 

IX.  OLD BUSINESS
Nothing to report.

X.  NEW BUSINESS
Executive Director McCully mentioned that the Trustees would have to review pages 22-49 of Illinois Library laws as of January 2008 relating to district libraries prior to next month's meeting for discussion purposes for the per capita grant program.

XI.  EXECUTIVE SESSION
The Board meeting went into a closed sessions at 8:30 p.m. for the purpose of evaluation and salary review of the Executive Director and the Recording Secretary.

Trustee Purcell moved, seconded by Trustee Penick, to go into closed session.

Roll Call:  Ayes:  Trustees Berman, Everett, Penick, Purcell, and Yager
Nays:  None 
Absent:  Trustees Lahey and Peterson
Abstain:  None

The meeting resumed at 9:04 p.m.

Trustee Purcell moved, seconded by Trustee Berman, to increase the Executive Director's salary to $110,000 as of July 1, 2009.

Roll Call:  Ayes:  Trustees Berman, Everett, Penick, Purcell, and Yager
Nays:  None 
Absent:  Trustees Lahey and Peterson
Abstain:  None

Trustee Purcell moved, seconded by Trustee Penick, to increase the Recording Secretary's salary to $21.00 per hour as of July 1, 2009.

Roll Call:  Ayes:  Trustees Berman, Everett, Penick, Purcell, and Yager
Nays:  None
Absent:  Trustees Lahey and Peterson
Abstain:  None

XII.  ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 9:07 p.m. 

Respectfully submitted,
Janet Purcell 
Secretary

ATTEST:
Charles Everett
President

 

April 29, 2009 Board Meeting Minutes

MINUTES OF THE MEETING OF THE

PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT

BOARD OF TRUSTEES HELD APRIL 29, 2009

I.  CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:  Present:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Absent:  None
Also Present:  Dennis Omeara, Judith Stetina, Executive Director McCully, and Recording Secretary Jackie Mohr 

Congratulations were extended to the recently elected Trustees and the official oath was given to the Trustees.

Executive Director McCully mentioned that the election of officers will be held at the May Board meeting.

Discussion concerning the change of the date of the May meeting was forthcoming.  It was decided that the May meeting would be held on May 20th instead of May 27th.

II.  APPROVAL OF MINUTES
Trustee Lahey moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on March 25, 2009.

Roll Call:  Ayes:  Trustees Berman, Everett, Lahey, Peterson, Purcell, and Yager
Nays:    None
Absent:  None
Abstain:  Trustee Penick

The meeting was taken out of order to accommodate Attorney Smith.

IV.  COMMUNICATIONS
Executive Director McCully mentioned that he and Trustees Berman and Everett attended a recent meeting concerning federal stimulus money.  We wanted the representatives in attendance to be aware of libraries needs.  There was a very large crowd in attendance with representatives of various government agencies from around the area.  These representatives were concerned about roads, transportation, sewers, bridges and transportation. 

Attorney Bob Smith and Greg Mueller arrived at 7:20 p.m.

A thank you note was received from Tracy Hilgendorf, currently in the Master's Degree for Library Science at UIUC, for the opportunity extended to her during her week at the Library.

Several news items from the local papers were passed around to the Trustees.  The Daily Herald had an article about Youth Art Month and the Prospect Heights Journal had two articles, one relating the National Library Week and the other one relating to Shannon Scanlan's selection to participate in a year long program entitled "Synergy: The Illinois Library Leadership Initiative."

III.  ATTORNEY'S REPORT 
Attorney Smith presented to the Board Ordinance No. 09-04-01, an Ordinance Withdrawing Prior Offer to Purchase Real Estate and Contracting for Current Appraisal. 

Trustee Berman moved, seconded by Trustee Everett, to approve Ordinance

No. 09-04-01, an Ordinance Withdrawing Prior Offer to Purchase Real Estate and Contracting for Current Appraisal. 

Roll Call:  Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  None
Abstain:  None

The matter of executive session minutes was mentioned.  Trustee Berman suggested that she and Attorney Smith meet to discuss the matter.  Both of them excused themselves from the meeting and adjourned to the lobby at 7:25 p.m.

V.  TREASURER'S REPORT
As of March 31, 2009

Library Petty Cash			$150.00
Petty Cash			778.86
NOW Checking Account			151,237.40
Checking - Deferred Medical			1,569.07
Illinois Funds			607,084.30
Illinois Funds (Prime Account)			2,602,047.50
			$3,362,867.13

Trustee Penick moved, seconded by Trustee Peterson, to approve the Combined Statement of Assets in the amount of $3,362,867.13.

Roll Call:  Ayes:  Trustees Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None    
Absent:  Trustee Berman
Abstain:  None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated April, 2009 in the amount of $180,162.47. 

Roll Call:  Ayes:  Trustees Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  Trustee Berman
Abstain:  None

Trustee Penick moved, seconded by Trustee Peterson, to approve the transfer of $165,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:  Ayes:  Trustees Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nay:  None
Absent:  Trustee Berman
Abstain:  None

William Grigg's contact for the fiscal year July 1, 2009 to June 30, 2010 was presented to the Board.  The contract does not contain a cost increase.

Trustee Peterson moved, seconded by Trustee Penick, to approve the acceptance of Mr. Grigg's contract for the fiscal year July 1, 2009 to June 30, 2010.

Roll Call:  Ayes:  Trustees Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None 
Absent:  Trustee Berman
Abstain:  None

Trustee Berman rejoined the meeting at 7:40 p.m. and Attorney Smith left the Library.

VI.  EXECUTIVE DIRECTOR'S REPORT
A.  Building and Grounds Report
Gregg Mueller distributed a status report as of April 29th to the Board members, and reviewed the items pending.  The list of pending items is getting smaller.

Greg left at 7:45 p.m. 

B.  Volunteer Recognition
The Library hosted a recognition luncheon on Thursday, April 23rd, in appreciation of our dedicated volunteers and staff.  The Library provided chicken, salads and soda.  Staff members brought desserts and side dishes.  The Volunteers received Target gift certificates.  Everyone felt appreciated. 

C.  Macy's
Museum Adventure Pass
Macy's is cooperating with Metropolitan, DuPage and North Suburban Library Systems and many suburban libraries to sponsor a Museum Adventure Pass program similar to those running successfully in Minneapolis and Detroit.  Residents will be able to visit the Library to obtain family passes to suburban museums.  At this point, the 10 Chicago museums that comprise the Museums in the Park Program have declined to participate.

D.  Library Cooperatives
Arlington Heights Memorial Library announced that the Night Owl Reference service will cease operation on June 30th.

Executive Director McCully mentioned that discussions have been held with the Skokie Library to keep some library programming on Comcast cable channel 24 after June 30th. 

E.  Staff Note
As mentioned earlier, Shannon Scanlan was selected to participate in a year long program entitled "Synergy: The Illinois Library Leadership Initiative", which is a year long program of the Illinois State Library designed to develop future leaders in the Illinois professional library community.  Seminars will be held during the year at various locations within the state.

F.  Miscellaneous
Executive Director McCully mentioned that when the rental charge for audio visual material was removed on February 1st, the numbers have gone up 50% since that time.

VII.  COMMITTEE REPORTS
A.  NSLS
Trustee Berman mentioned that May 1st is the date for museums entering the Macy's program.  Passes are for two adults and two children.

The trip to Springfield for Illinois Library Day was successful and looking forward to the trip to Washington, D.C.

NSLS's April meeting was held at the Skokie Library and we all received a tour of the entire facility.  

The budget for fiscal year 2009-2010 was approved.

B.  Chamber of Commerce
Trustee Everett mentioned that he did not attend the monthly meeting.

He mentioned that he and Executive Director McCully attended a networking extravaganza at the Meadows Club, which was sponsored by various local chamber of commerce organizations.  Very well attended and interesting.

C.  Personnel
Trustee Purcell mentioned that the Personnel Committee will have to meet prior to May's Board meeting.  Two dates were suggested May 7th and May 12th.  After reviewing their calendars, the Trustees were to let her know which was best for them.

VIII.  OLD BUSINESS
Nothing to report.

IX.  NEW BUSINESS
The items on the agenda - Mr. Grigg's contract for fiscal year 2009-2010 and changing the date of the May meeting - were covered earlier.

Executive Session Minutes
Trustee Purcell moved, seconded by Trustee Peterson, to approve that the need for confidentiality still exists as to all or part of the minutes of the following Executive Sessions pursuant to Exception 120/2(c)(5), September 28, 2005, January 25, 2006, August 30, 2006, October 25, 2006, November 29, 2006, August 29, 2007, June 25, 2008, and August 27, 2008; Exception 120/2(c)(1), May 30, 2007 and May 28, 2008; and Exception 120/2(c)(3), October 29, 2008 of the ILCS Open Meetings Act.

Roll Call:  Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell
Nays:  None
Absent:  None  
Abstain:  Trustee Yager

X.  ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:25 p.m.
 
Respectfully submitted,
Janet Purcell 
Secretary 

ATTEST:
Charles Everett
Vice President

March 25, 2009 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD MARCH 25, 2009

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:  Present: Trustees Berman, Everett, Lahey, Peterson, Purcell, and Yager
Absent: Trustee Penick
Also Present: Rob Goldberg, Tracy Hilgendorf, Robert Smith, Judith Stetina, Executive Director McCully, and Recording Secretary Jackie Mohr
Due to the absence of Trustee Penick, Trustee Berman was appointed Treasurer Pro Tem.

II.  APPROVAL OF MINUTES
Trustee Peterson moved, seconded by Trustee Berman, to approve the minutes of the regular Board meeting held on February 25, 2009, as amended.

Roll Call: Ayes:  Trustees Berman, Everett, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None

III. ATTORNEY'S REPORT
Attorney Smith mentioned that he is not getting any response back on the matter of condemnation. Due to the current economic situation, Attorney Smith has suggested that a new appraisal be obtained.

Trustee Lahey moved, seconded by Trustee Peterson, to authorize Attorney Smith to obtain quotations for a new appraisal.

Roll Call: Ayes:  Trustees Berman, Everett, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None

The matter of establishing a foundation was brought up by Attorney Smith. He felt that there was a marginal benefit in doing so. He said that the fees involved, the continuing accountability for the IRS, getting board members, and the recordkeeping was not an appropriate expenditure of tax dollars.
 
Attorney Smith left at 7:25 p.m.

IV. COMMUNICATIONS
Executive Director McCully mentioned that a letter was received from Jesse White stating that the Library’s per capita grant would be $18,300.64.

He distributed an article from the Daily Herald concerning the Lake Villa District Library board violating two portions of the Illinois Open Meetings Act.

Executive Director mentioned that it looked like the night owl reference service would be terminated. No firm date has been established as to the termination.

All of the Trustees received in their mail box a copy of Public Library Standards.

Suburban Mosaic is the book of the year for reading by the community.

V. TREASURER'S REPORT
As of February 28, 2009

Library Petty Cash			$150.00
Petty Cash			778.61
NOW Checking Account			100,399.99
Checking – Deferred Medical			1,568.45
Illinois Funds			416,374.48
Illinois Funds (Prime Account)			2,001,189.70
			$2,520,461.23

Trustee Berman moved, seconded by Trustee Purcell, to approve the Combined Statement of Assets in the amount of $2,520,461.23.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None

Trustee Berman moved, seconded by Trustee Lahey, to approve the list of disbursements dated March, 2009 in the amount of $186,773.52.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None

Greg Mueller arrived at 7:40 p.m.

Trustee Berman moved, seconded by Trustee Peterson, to approve the transfer of $220,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT
A.  Building and Grounds Report
Gregg Mueller distributed a status report as of March 25th to the Board members, and reviewed the items pending. The list of pending items is getting smaller.

Greg left at 7:55 p.m. 

B.  Wolves Reading Club
The Wolves Reading Club which ran from January 26th to March 7th was very successful again this year. Total sign ups this year were 80 compared to 63 last year.   Participants were required to come to the Library once a week during the program to win prizes.
 
C.  UIUC Students
Rob Goldberg and Tracy Hilgendorf, currently in the Master's Degree for Library Science at UIUC, attended the Board meeting. They have been in attendance at the Library all week and have had a very busy schedule exploring a variety of programs and activities to be found working in the Library.

D.  National Library Week - April 12-18
A schedule of activities is planned in celebration of this week. A travel film on Monday, April 13th; "The 25 Books That Most Influenced Western Civilization" with historian and bibliophile William B Haase on Tuesday April 14th; and "Growing Up Ebony and Ivory", a visit with local authors Lim Depriest and Joyce Norman on Thursday, April 16th.

The library cards with our new logo have been ordered and if they arrive in time, we will begin issuing them during the week.

The following week is National Volunteer Week and we are planning the Staff and Volunteer Appreciation luncheon on Thursday, April 23rd. All volunteer names were also listed for recognition in the April newsletter.

E.  Library Production Studio Update
With Des Plaines and Arlington libraries intending to withdraw membership in Library Production Studio (LPS), the Executive Committee met on Thursday, March 19th, to discuss dissolution of LPS due to the financial infeasibility of continuing operations.  Committee members voted to adopt a Notice of Intent to Dissolve LPS by motion on May 21st to be effective on or before July 31st. Production will continue as scheduled until May 8th when Mike Cloud will leave LPS.
 
Executive Director McCully mentioned that perhaps the Library Cable Network (LCN) will not be shut down. The Skokie library is interested in keeping it going and the LCN board will be meeting some time in April to discuss the matter.

VII. COMMITTEE REPORTS
A.  NSLS
Trustee Berman mentioned the Des Plaines Library is holding a fund raiser the end of April.

The delivery implementation was approved at the Board meeting.

Illinois Library Day will be held on April 23rd. A bus will be leaving the area in the morning to go to Springfield. May 12th is National Legislative Day.

NSLS's April meeting will be held at the Skokie Library.

NSLS's award banquet was held on March 20th. Trustee Purcell stated it was a nice evening, superior to last year. The Skokie Library dominated the awards; they were the big winner.

B.  Chamber of Commerce
Trustee Everett mentioned that Indian Trails will be celebrating a 50th anniversary next spring.

Harper College is offering free tuition in specific trades if you have lost a job.

He also mentioned that Wolf Road will be closed for most of the summer from Milwaukee Avenue to Dundee.

VIII. OLD BUSINESS
Executive Director McCully reminded the Board of the upcoming election and that two trustees are up for reelection.

IX. NEW BUSINESS
Nothing to report.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:45 p.m.

Respectfully submitted,
Janet Purcell
Secretary

ATTEST:
Charles Everett
Vice President

 

February 25, 2009 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD FEBRUARY 25, 2009

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:  Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Absent: None
Also Present: Gregg Mueller, Judith Stetina, Executive Director McCully, and Recording Secretary Jackie Mohr

II.  APPROVAL OF MINUTES
Trustee Peterson moved, seconded by Trustee Penick, to approve the minutes of the regular Board Meeting held on January 28, 2009, as amended.

Roll Call: Ayes:  Trustees Berman, Everett, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None 
Abstain: Trustee Lahey

III. ATTORNEY'S REPORT
Executive Director McCully mentioned that Attorney Smith has been in touch with the neighbors’ attorney and that he expects a progress report next month.

IV. COMMUNICATIONS
A note was received from Trustee Lahey thanking the Board for their notes of kindness during her recovery.

A notice was received from the ILA concerning pending legislation in Springfield.

V. TREASURER'S REPORT
As of January 31, 2009

Library Petty Cash			$150.00
Petty Cash			778.34
NOW Checking Account			110,391.73
Checking - Deferred Medical			1,567.89
Illinois Funds			210,985.10
Illinois Funds (Prime Account)			2,160,363.17
			$2,484,236.23

Trustee Penick moved, seconded by Trustee Berman, to approve the Combined Statement of Assets in the amount of $2,484,236.23.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated February, 2009 in the amount of $174,106.94.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

Trustee Penick moved, seconded by Trustee Peterson, to approve the transfer of $153,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

Trustee Penick referred the Board members to a recent notice from IMRF in their meeting packet concerning the need to increase employer contribution rates.

VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Gregg Mueller distributed a status report as of February 25th to the Board members, and reviewed the items pending. The list of pending items is getting smaller.

Greg left at 7:40 p.m.

B. NSLS Legislative Breakfast
Trustees Berman, Peterson, and Purcell, along with Executive Director McCully and Judith Stetina, Head of Administrative Services, attended the NSLS Legislative Breakfast at the Arboretum Club in Buffalo Grove. Many supportive statements about library issues were received from the legislators in attendance. The outlook for public library per capita grants still looks positive. 

C. Miscellaneous Updates
Illinois Century Network has been around for 10 years.  Very reliable. We will be hooked up within the next ten days.

Cooperative Computer Services do not expect any change in funds.  No new members.  They are having a hard time getting problems solved.  Not happy with the way SIRSI is responding to the problems. 

Ask Away Illinois, a reference service, is available any time of day or night.

Night Owl Reference available after the library is closed. Call the library and you will be referred to a librarian.

Library Production Studio has struggled over the years since Indian Trails and Park Ridge withdrew.  Loss of revenue is important; need to have more marketing to get more money.

D. Miscellaneous
With the removal of the rental charge for DVDs, the increase in check out DVDs has increased 65%.  

Hot picks has turned out to be very successful. Alex has suggested adding more books and Sue has suggested adding DVDs.

VII. COMMITTEE REPORTS
A. NSLS
Trustee Berman reminded the Board about the Awards Banquet which will be held on March 20th at the Cotillion which is on Northwest Highway and Route 53.

B. Chamber of Commerce
The Manager of Extension Services at Harper is very concerned about the construction along Milwaukee Avenue.  

The Chamber has asked about having a meeting at 8:00 a.m. at the Library.

VIII. OLD BUSINESS
The matter of the Library establishing a foundation was mentioned at last month's meeting. Executive Director McCully addressed this issue with two libraries - Indian Trails and Mount Prospect. He submitted to the Board the responses from each of the libraries.

IX. NEW BUSINESS
Executive Director McCully distributed samples of a new logo for the Library. Samples of the new logo were depicted on letterhead, business cards, envelopes and library cards. No decision was made as to where or not to proceed with the new logo.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:55 p.m. 

Respectfully submitted,
Janet Purcell
Secretary

ATTEST:
Charles Everett
Vice President

January 28, 2009 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD JANUARY 28, 2009

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:  Present: Trustees Berman, Everett, Peterson, Purcell, and Yager
Absent: Trustees Lahey and Penick
Also Present: Maureen Dunne, Gregg Mueller, Judith Stetina, Executive Director McCully, and Recording Secretary Jackie Mohr

II.  APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on December 29, 2008, as amended.

Roll Call: Ayes: Trustees Berman, Everett, Peterson, Purcell and Yager
Nays: None 
Absent: Trustees Lahey and Penick 
Abstain: None

III. ATTORNEY'S REPORT
Nothing to report.

IV. COMMUNICATIONS
Trustee Everett attended the Breakfast with Mayors sponsored by the Chamber of Commerce. He mentioned that the microphone system was not the greatest and could not hear the Mayor of Prospect Heights and the President of Wheeling speak of their plans for their respective communities.

A thank you letter was received from Wheeling Township to the Library and Youth Department for collecting mittens and food over the holidays.

Trustee Penick arrived at 7:05 p.m.

VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Gregg Mueller distributed a status report as of January 28th to the Board members, and reviewed the items pending. 

Greg Mueller left at 7:10 p.m.

V. TREASURER'S REPORT
As of December 31, 2008

Library Petty Cash			$150.00
Petty Cash			778.07
NOW Checking Account			99,121.73
Checking - Deferred Medical			1,567.24
Illinois Funds			396,520.52
Illinois Funds (Prime Account)			2,159,105.81
			$2,657,243.37

Trustee Penick moved, seconded by Trustee Berman, to approve the Combined Statement of Assets in the amount of $2,657,243.37.

Roll Call: Ayes: Trustees Berman, Everett, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: Trustee Lahey 
Abstain: None

Trustee Penick moved, seconded by Trustee Peterson, to approve the list of disbursements dated January 28, 2009 in the amount of $211,852.59.

Roll Call: Ayes: Trustees Berman, Everett, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Lahey 
Abstain: None

Trustee Penick moved, seconded by Trustee Purcell, to approve the transfer of $205,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call: Ayes: Trustees Berman, Everett, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Lahey 
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT
B. Library Renovation
The renovation is closer to completion with an information desk extension, additional lighting, and painting. New signs have been ordered from ASI for the aisles.

C. Staff Development Day
Staff Development Day was held on Friday, January 23rd.  This year, we again reviewed various staff and department responsibilities, as well as available resources and services. There was time for department meetings and sharing book recommendations.

D. NSLS Legislative Breakfast
A reminder to the Trustees that the NSLS Legislative Breakfast is being held on Monday, February 16th, at the Arboretum Club in Buffalo Grove.

E. Winter Reading Programs
The winter reading program "Reading Road Trip" for adults is underway. Over 100 readers have signed up so far and many staff members are also participating. The closing date is February 28th, so there is still plenty of time to join, read and win prizes.

The Chicago Wolves Reading Club "Read to Score" started January 26th and runs to March 7th.  Children, birth through 8th grade, visit the Library to receive a booklet in which they collect stamps that will spell out the word "Score." The booklet is brought in once a week to the Youth Reference Desk for a stamp, and each week they get a new letter. Three stamps and the child will receive a Grand Prize raffle ticket for tickets to a hockey game; 6 stamps will receive a second Grand Prize raffle ticket. Each week they will have a chance to win a Wolves bobble head or hat.

F. Library Technology
We recently contacted Network Innovations to see about switching internet services providers that provide a much faster fiber technology. The cost from AT&T to bring the fiber optic line to the Library would be $36,000. We will now consider joining Illinois Century Network, which consists of libraries, schools and universities. The cost from any other source will require a huge installation fee.

G. Miscellaneous
The Library is offering a new service  "Hot Picks" a collection of a limited number of the most popular books. The books cannot be reserved and will not be sent to other libraries. Check out time is for one week only.

VII. COMMITTEE REPORTS
A. NSLS
Trustee Berman reminded the Board about the Awards Banquet.

B. Chamber of Commerce
Covered earlier under Communications.

VIII. OLD BUSINESS
The Patron Services Manual was discussed in great detail. It was ultimately decided that the fee for rental of DVDs by patrons would be eliminated.

Trustee Purcell moved, seconded by Trustee Peterson, to approve the elimination of the rental fee for DVDs as of February 1, 2009.

Roll Call: Ayes: Trustees Berman, Everett, Peterson, and Purcell 
Nays: Trustee Yager
Absent: Trustee Lahey
Abstain: Trustee Penick

Trustee Berman moved, seconded by Trustee Penick, to approve the Patron Services Manual as amended.

Roll Call: Ayes: Trustees Berman, Everett, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Lahey
Abstain: None

IX. NEW BUSINESS
Mention was made of possibly establishing a foundation for donations and ultimately turning over the funds to the Library. Might be something worthwhile to consider that the Library does in the future.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:50 p.m.

Respectfully submitted,
Janet Purcell
Secretary

ATTEST:
Charles Everett
Vice President

December 29, 2008 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD DECEMBER 29, 2008

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:  Present: Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell
Absent: Trustee Yager
Also Present: Sue Seggeling, Judith Stetina, Executive Director McCully, Recording Secretary Jackie Mohr

II.  APPROVAL OF MINUTES
Trustee Berman moved, seconded by Trustee Lahey, to approve the minutes of the regular Board meeting held on November 19, 2008, as corrected.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: Trustee Yager
Abstain: None

III. ATTORNEY'S REPORT
Executive Director McCully mentioned that Attorney Smith had filed the appropriate documentation for the levies.  Attorney Smith also advised the Executive Director that he will be contacting the neighbor's attorney after the first of the year.

IV. COMMUNICATIONS
The NSLS legislative breakfast will be held on Monday, February 16th, at the Arboretum Club in Buffalo Grove.  Let Judith know if you wish to attend.

A note was received from the office of the Vice President of Community Relations of Harper College regarding the referendum which passed at the November election.  The funds are going to be used to renovate and repair buildings.

Trustee Yager arrived at 7:10 p.m.

V. TREASURER'S REPORT
As of November 30, 2008

Library Petty Cash	$150.00
Petty Cash	777.75
NOW Checking Account	108,924.86
Checking – Deferred Medical	1,566.54
Illinois Funds	840,138.66
Illinois Funds (Prime Account)	1,657,470.24
	$2,609,028.05

Trustee Penick moved, seconded by Trustee Berman, to approve the Combined Statement of Assets in the amount of $2,609,028.05.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated December 29, 2008 in the amount of $218,575.92.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

Trustee Penick moved, seconded by Trustee Yager, to approve the transfer of $200,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
An updated status report was delivered to the Board members.

B. Youth Services Update
Sue Seggeling presented an encompassing review of the things that the Youth Services Department has been doing and the upcoming Wolves reading program.  Among some of the items enumerated were the tutor program, school buddies, and the lending of Wii games and the guitar program.

Sue Seggeling left at 7:40 p.m.

C. Staff Development Day 
Staff Development Day will be held on Friday, January 23rd, and we are planning to review some safety issues, the renovation status, services, website revisions as well as doing some "housekeeping."  We will also save time for department meetings and discussion.

D. NSLS Legislative Breakfast
Covered under communications.

E. Miscellaneous
The University of Illinois' Masters Program in Library Science will be sending us two students on spring break to allow them to see how the Library works.  This will provide them to get a first hand view.

VII. COMMITTEE REPORTS

A. NSLS
Nothing to report.

B. Chamber of Commerce
Trustee Everett reported that once again the Chamber is sponsoring their annual scholarship program for high school students.

VIII. OLD BUSINESS
Nothing to report.

IX. NEW BUSINESS
A.  Patron Services Manual
Executive Director McCully distributed a revised draft of the Patron Services Manual for the Trustees to review and comment on at next month's meeting.

B. April Election
Executive Director McCully reminded Trustees Berman and Yager of the requirements that are needed for the election in April. 

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:35 p.m. 

Respectfully submitted,
Janet Purcell
Secretary

ATTEST:
Charles Everett
Vice President

November 19, 2009 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD NOVEMBER 19, 2008

The public hearing on the Proposed 2008 Tax Levy Ordinance was opened at 7:00 p.m.  Since no residents were in attendance, the regular meeting began.

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:01 p.m.

Roll Call: Present: Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell 
Absent: None
Also Present: David Yager, Greg Mueller, Judith Stetina, and Executive Director McCully

II. INTRODUCTION, SWEARING IN, WELCOME TO DAVID YAGER
Mr. David Yager was introduced to the Board and sworn in by the Board's Secretary, Trustee Purcell.

Attorney Bob Smith arrived at 7:10 p.m.

The meeting was taken out of order to accommodate Greg Mueller.

VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Greg gave an overview of the status of the various projects currently underway at the Library. 

An updated status report was delivered to the Board members.

Greg Mueller left at 7:20 p.m.

III.  APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on October 29, 2008, as corrected.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: None 
Abstain: Trustee Yager

IV. ATTORNEY'S REPORT  
A. Ordinance No. 08-11-01
Trustee Lahey moved, seconded by Trustee Peterson, to approve Ordinance No. 08-11-1, An Ordinance Levying Taxes for Library Purposes for the Fiscal Year 2008/2009 (2008 Levy).

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

B. Ordinance No. 08-11-02
Trustee Penick moved, seconded by Trustee Purcell, to approve Ordinance No. 08-11-2, Ordinance Determining to Levy an Additional Tax of .02 Percent of the Value of all Taxable Property in the District for the Purchase of Sites and Buildings, the Construction and Equipment of Buildings, the Rental of Buildings Required for Library Purposes, and Maintenance, Repairs and Alterations of Library Building, and Equipment.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

C. Ordinance No. 08-11-03
Trustee Peterson moved, seconded by Trustee Berman, to approve Ordinance No. 08-11-3, Ordinance Setting Schedule of Regular Meetings of the Prospect Heights Public Library District, Cook County, Illinois.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

A document entitled "Certification of Estimated Revenues" for fiscal year 2008-2009 was distributed to the Board members.  

Attorney Bob Smith left at 7:40 p.m. 

V. COMMUNICATIONS 
The Board was advised that a Memorial for Ralph Shepstone will be held on Thursday, November 20th, at the Rob Roy Clubhouse from 3:00 p.m. to 6:00 p.m.

The Open House held on Sunday was a big success.  An e-mail was received from Kathy Nowicki saying how much she was impressed with our updated facilities.  An estimated 350 patrons attended.

The Library Staff received a note and a box of candy from the election judges thanking the Staff for their cooperation.

The Library received a thank you note from Norm Erickson, a long-time Friends of the Library volunteer, for his special birthday gift.

VI. TREASURER'S REPORT
As of October 31, 2008

Library Petty Cash			$150.00
Petty Cash			777.18
NOW Checking Account			83,390.02
Checking - Deferred Medical			1,565.94
Illinois Funds			475,673.26
Illinois Funds (Prime Account)			1,656,004.68
			$2,217,561.08

Trustee Penick moved, seconded by Trustee Berman, to approve the Combined Statement of Assets in the amount of $2,217,561.08.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

Trustee Penick moved, seconded by Trustee Everett, to approve the list of disbursements dated November 19, 2008 in the amount of $148,127.73.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

Trustee Penick moved, seconded by Trustee Everett, to approve the transfer of $195,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None 
Absent: None 
Abstain: None

VII. EXECUTIVE DIRECTOR'S REPORT
B. Renovation Status
Executive Director McCully advised that the renovation project is nearing completion.  Items needed within the facility are some signage, window shades, and woodwork as well as some finishing of the back hallway once roof repairs are successfully completed.  More sod, stepping stones, and mulch will complete courtyard work until time for spring planting.  He estimates that $350,000 will complete the project and will prepare an itemized statement of the costs.

C. Staff Development Day 
Staff Development Day will be held on Friday, January 23rd, and will concentrate on updating all staff about "green" initiatives, services offered, website capabilities, and other topics.  We will also save time for department meetings and some "housekeeping."
 
D. Holiday Hours
The Library will close at 3:00 p.m. on Wednesday, November 26th, and Thursday, November 27th.  Regular hours will resume on Friday, November 28th.

The Library will be closed on Wednesday and Thursday, December 24th and December 25th.  Also, we will be closed on Wednesday and Thursday, December 31st and January 1st.

A reminder that the December Board meeting will be held on Monday, December 29th.

VIII. COMMITTEE REPORTS
A. NSLS
Trustee Berman provided information on NSLS's scholarship program, new categories for nomination for awards ceremony, upcoming retreat, digital passes, and current review of the delivery system.

B. Chamber of Commerce
Trustee Everett reported on the Chamber's "Putting on the Ritz" buffet dinner.  The event was attended by Mr. and Mrs. Everett, Mr. and Mrs. Purcell, Trustee Penick and Executive Director McCully.

IX. OLD BUSINESS
Nothing to report.

X. NEW BUSINESS
Nothing to Report

XI. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:40 p.m. 

Respectfully submitted,
Janet Purcell  
Secretary

ATTEST:
Charles Everett
Vice President

October 29, 2008 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD OCTOBER 29, 2008

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:  Present: Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell 
Absent: None
Also Present: Mike Cipolla (Knutte & Associates, P.C.), Greg Mueller, Judith Stetina, Executive Director McCully and Recording Secretary Jackie Mohr

The meeting was taken out of order to accommodate Greg Mueller.

VI. EXECUTIVE DIRECTOR’S REPORT
A. Building and Grounds Report
Greg mentioned that two more cameras are needed.  The compressor has been replaced.  The roof has been patched and hopefully will solve the leaking problems.  A shed is necessary to hold the material that has been stored on the stairway to the upstairs.  The statue donated by the Garden Club has been installed; more work needs to be done in the courtyard to dress up the area.  

An updated status report was delivered to the Board members.

Greg Mueller left at 7:10 p.m.

II.  APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on September 24, 2008.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: None 
Abstain: None

Trustee Berman moved, seconded by Trustee Lahey, to approve the minutes of the regular special Board meeting held on September 24, 2008.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: None 
Abstain: None

III. ATTORNEY'S REPORT  
Executive Director McCully advised that Bob Smith will be in attendance at the November Board Meeting on Wednesday, November 19th.

IV. COMMUNICATIONS
A thank you note was received from the City of Prospect Heights for the planter sent by the Library for the dedication of City Hall.  

Glenview Public Library is having a ground breaking ceremony on Saturday, November 1st, at 11:00 a.m.

The Skokie Public Library won the 2008 medal for libraries and museums and a ceremony was being held on Sunday, October 26th, in recognition of this award.

V. TREASURER'S REPORT
As of September 30, 2008

Library Petty Cash			$150.00
Petty Cash			776.86
NOW Checking Account			152,195.43
Checking - Deferred Medical			1,564.59
Illinois Funds			292,689.16
Illinois Funds (Prime Account)			1,654,092.04
			$2,101,468.08

Trustee Penick moved, seconded by Trustee Peterson, to approve the Combined Statement of Assets in the amount of $2,101,468.08.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Berman, to approve the list of disbursements dated October 29, 2008 in the amount of $199,321.13.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $183,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: None
Abstain: None

Mike Cipolla of Knutte & Associates, P. C. gave an overview of the audit and their findings.  Questions were presented by Trustee Penick and resolved by Mr. Cipolla.  

Trustee Penick moved, seconded by Trustee Peterson, to approve the audit as presented to the Board.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: None
Abstain: None

Mike Cipolla left at 7:50 p.m.

VI. EXECUTIVE DIRECTOR'S REPORT
B. ILA Report

All Department Heads and Executive Director McCully attended the Annual Conference of the Illinois Library Association held at Navy Pier, September 23rd-26th. Comments from the Department Heads were included in the Director's Report.

C. Library Technology
We have begun the process of switching Internet Service Providers to Network Innovations, which employs a much faster fiber technology than our current T1 line.  We intent to notify CVI to continue our LAN maintenance for two years without a price increase in the second year.  We have begun to investigate moving our website hosting and patron wireless service to another cheaper vendor.  We are also discussing with Dawne Tortorella changes to our website that can make it even more attractive.

D. Friends of the Library
The Friends had a successful fall book sale on Friday and Saturday, September 26th and 27th, and made about $1,800. 

VII. COMMITTEE REPORTS
A. NSLS
Trustee Berman gave an overview of the Board meeting which was held on Monday, October 27th.

B. Chamber of Commerce
The principal of Wheeling High School gave a presentation at the meeting.  A representative of Harper College was also present and gave a message about the no tax rate increase.

VIII. OLD BUSINESS
Nothing to report.

IX. NEW BUSINESS
Executive Director McCully mentioned the upcoming election on Tuesday.  They are expecting a large turn out.  The lobby will be open early.

A reminder about the open house on Sunday, November 16th. 

The Personnel Manual has not been updated in quite some time.  It was decided to have the Illinois Management Association review the document and then to have Attorney Smith review their findings.

Maureen Dunne is currently reviewing the Patron/Service Manual.

The Board meeting went into a closed session at 8:31 p.m. for the purpose of discussing candidates for the open Trustee position.

Trustee Lahey moved, seconded by Trustee Purcell, to go into closed session.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell 
Nays: None 
Absent: None
Abstain: None

The meeting resumed at 8:56 p.m.

Roll Call:  Present: Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell
Absent: None
Also Present: Executive Director McCully 

Trustee Purcell moved, seconded by Trustee Peterson, to appoint David Yager to the vacant Trustee position.

Roll Call: Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell 
Nays: None 
Absent: None
Abstain: None

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:59 p.m. 

Respectfully submitted,
Janet Purcell  
Secretary

ATTEST:
Charles Everett
Vice President

 

September 24, 2008 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD SEPTEMBER 24, 2008

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call: 
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell
Absent: None
Also Present: Beth Klein (Youth Services), Judith Stetina, Executive Director McCully and Recording Secretary Jackie Mohr

II.  APPROVAL OF MINUTES
Trustee Peterson moved, seconded by Trustee Purcell, to approve the minutes of the regular Board meeting held on August 27, 2008, as amended.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: None
Abstain: None

III. ATTORNEY’S REPORT
Executive Director McCully advised that Bob Smith will be in attendance at the Special Meeting on Tuesday, September 30th, and that he hopes to have something concrete to report.

Greg Mueller arrived at 7:05 p.m.

IV. COMMUNICATIONS
The Niles Public Library District extended an invitation to preview an exhibit entitled "Ben Franklin: In Search of a Better World" on Friday, October 17th.  

An invitation was received for the dedication of City Hall on Sunday, October 12th, from noon to 3:00 p.m.

The Wheeling/Prospect Heights Chamber of Commerce is holding a gala on Thursday, October 30th, entitled "Putting on the Ritz" at the Westin Hotel.  Executive Director McCully stated that Indian Trails will be purchasing a table and wanted to know if any of us wanted to attend.  Please let me know.

V. TREASURER'S REPORT
As of August 31, 2008

Library Petty Cash			150.00
Petty Cash			776.86
NOW Checking Account			106,602.71
Checking – Deferred Medical			1,564.59
Illinois Funds			256,322.86
Illinois Funds (Prime Account)			1,900,825.09
			$2,266,242.11

Trustee Penick moved, seconded by Trustee Peterson, to approve the Combined Statement of Assets in the amount of $2,266,242.11.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated September, 2008 in the amount of $207,957.99.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $232,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None 
Absent: None
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Greg mentioned that the gutter has been reconfigured around the building into the rain barrel.

Also, a compressor on the HVAC system still needs to be replaced and to repair leaks in the system.  The boilers need to be inspected for insurance purposes.

Four or five new leaks developed with the recent heavy rain a couple of weeks ago.  Perhaps it would be advisable to get a roofing consultant and get replacement costs.

Parking lot still needs to be done.

An updated status report was delivered to the Board members.

B. Annual Audit
Auditors from Knutte were in the Library on September 9th and 10th.  Their comments on the Library's financial status and procedures were very positive.  A draft report for review is expected by October 3rd with the final report presented at the October Board meeting.  An evaluation document to complete according to current GASB requirements will be available with the draft report.

C. Friends of the Library
The Friends held a Board meeting on September 8th to plan their fall book sale on Friday and Saturday, September 26th and 27th.  Volunteers are needed to help set up and staff the sale.  At their meeting, the wish list attached to the Executive Director's Report was approved. 

D. Library Technology
Kimberly Last and Executive Director McCully met with representatives of Computer View, Inc. (CVI) on September 15th.  Recabling and updating of the computer room equipment is moving along on schedule.  CVI will be providing us with quotes for continued LAN maintenance for either a one or two year period.  CVI is recommending that we switch Internet Service Providers to either AT&T or another vendor which employs much faster fiber technology.  The fiber sounds like a good option because it would put the Library in better shape for future technology going forward and the service cost slightly more than CVI's current service.  We are also going to investigate moving our website hosting and patron wireless service to other cheaper vendors.

It was suggested that it would be beneficial to have Jimmie Lee make a presentation to the Board, either at the special meeting on Tuesday, September 30th, or at the October meeting.  The presentation would be an education of what they are doing so that the Board can understand what is going on.  

E. Other
Connie Norman demonstrated the new Express Checkout station and Beth Klein demonstrated the new Tutor.com online homework help service to the Board.

Executive Director McCully distributed a NLS document entitled "Equipment and Services for Visually Impaired Patrons".  This document lists libraries within NSLS that have services and/or equipment for visually impaired patrons.

VII. COMMITTEE REPORTS
A. NSLS
Trustee Berman advised that NSLS has a new consultant from the Secretary of State's office.

ILA Trustee Day is tomorrow.  Wonderful things are being presented.

A state-wide calendar is now available to learn about activities being held throughout the State relating to libraries.

Trustee Berman gave an overview of the changes made for the 2009 NSLS awards.

B. Chamber of Commerce
Nothing to report.

VIII. OLD BUSINESS
Good time was had by all at the picnic on September 19th.

IX. NEW BUSINESS
Nothing to report.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:35 p.m. 

Respectfully submitted,
Janet Purcell  
Secretary

ATTEST:
Charles Everett
Vice President

August 27, 2008 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD AUGUST 27, 2008

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell
Absent: None
Also Present: Mr. and Mrs. Shepstone, Judith Stetina, Executive Director McCully and Recording Secretary Jackie Mohr

Attorney Bob Smith arrived at 7:05 p.m.

II. APPROVAL OF MINUTES
Trustee Lahey moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on July 30, 2008, as amended.

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

III. ATTORNEY'S REPORT
A. FY2008/09 Budget and Appropriation Ordinance 08-09-01
A copy of the Combined Annual Budget and Appropriation Ordinance 08-09-01 was distributed to the Board. Attorney Bob Smith mentioned that voting on this ordinance will have to take place on Tuesday, September 30th.

Greg Mueller arrived at 7:15 p.m.

B. Fund Transfer Ordinances

1. Ordinance Authorizing Transfer of Money to Special Reserve Fund
   

Trustee Penick moved, seconded by Trustee Lahey, to approve Ordinance 08-08-01, Ordinance Authorizing Transfer of Money to Special Reserve Fund. 

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

Ordinace Authorizing Transfer of Money to Founders Fund

Trustee Purcell moved, seconded by Trustee Peterson to approve Ordinance 08-08-02, Ordinance Authorizing Transfer of Money to Founders Fund.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

C. Other Issues
Attorney Bob Smith delivered to the Trustees a letter delineating his opinion regarding minutes of closed meetings and the Board’s responsibility with respect thereto.

The Board meeting went into a closed session at 7:50 p.m. for the purpose of discussing property acquisition.

Trustee Lahey moved, seconded by Trustee Purcell, to go into closed session.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

The meeting resumed at 8:15 p.m.

Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell
Absent: None
Also Present: Greg Mueller, Judith Stetina, Executive Director McCully and Recording Secretary Jackie Mohr

Trustee Penick moved, seconded by Trustee Peterson, to approve an appraisal of up to $1,500 on the condition that the property owners of the property we are investigating would agree to a valuation being established through this process.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

Attorney Bob Smith left at 8:20 p.m.

The meeting was taken out of order to accommodate Greg Mueller.

VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Cabling work is expected to start next week.
Cleaning and electrical work will be completed.
Two more cameras are needed in the courtyard area.
The courtyard area has six rain barrels.
The landscapers will be in on Friday to do clean up work and add mulch to the property.

An updated status report was delivered to the Board members.

Greg mentioned that he has contacted the company used last year for repairing, resealing, and striping the parking lots. The firm has estimated that the work this year would be $11,000. Also, a concrete company has been contacted to repair the western most handicapped parking area. This is estimated to be $3,000-5,000 to repair.

Trustee Peterson moved, seconded by Trustee Berman, to approve the estimate from the asphalt company at a cost not to exceed $12,000.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Lahey, to approve the estimate from the concrete company at a cost not to exceed $6,000.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

Greg left at 8:40 p.m.

IV. COMMUNICATIONS
A complimentary note was received from a visually handicapped patron for the assistance that Olga provided in obtaining tapes for the patron's trip.

A comment sheet was received from a patron concerning the change for the rental of DVDs and tapes.

V. TREASURER’S REPORT

As of July 31, 2008

Library Petty Cash	$150.00
Petty Cash	776.59
NOW Checking Account	105,673.46
Checking - Deferred Medical	1,563.97
Illinois Funds	200,000.66
Illinois Funds (Prime Account)	2,097,140.52
	$2,405,305.20

Trustee Penick moved, seconded by Trustee Purcell, to approve the Combined Statement of Assets in the amount of $2,405,305.20.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Berman, to approve the list of disbursements dated August 28, 2008 in the amount of $178,272.52.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Peterson, to approve the transfer of $156,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT

B. Illinois Public Library Annual Report
A print copy of the Illinois Public Library Annual Report for July 1, 2007 to June 30, 2008 has been sent and the original needs to be sent with the Secretary’s certificate.

Trustee Penick moved, seconded by Trustee Peterson, to approve the Illinois Public Library Annual Report for July 1, 2007 to June 30, 2008 as presented to the Board.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

C. Reaching for the Heights
The third season of concerts by local students begins on Sunday, September 28th, with Magical Strings of Youth. The concerts will be recorded for broadcast on Channel 24 by the Library Production Studio.

D. ADA Self Evaluation
The Board received a copy of the State Per Capita Grant application. One of the requirements was to complete a self evaluation of compliance with the requirements of the Americans With Disabilities Act.

E. Friends of the Library
The Friends fall book sale will be held Wednesday, October 10th, to Saturday, October 13th. Volunteer helpers are welcome. A special sale of AV items was held on August 22nd. The Friends continue to support many worthwhile efforts of the Library such as reading clubs, tutoring programs, and maintenance of decorative plants in the Library.

VII. COMMITTEE REPORTS

A. NSLS
Nothing to report.

B. Chamber of Commerce
Trustee Everett mentioned that the golf outing was a huge success. There was discussion Wheeling's current TIF. The airport manager was in attendance. He mentioned that the airport was losing business, except for commercial.

VIII. OLD BUSINESS

A. Review of Standards Chapter IX
Executive Director McCully had distributed this topic to the Board last month for their review. He felt that the Library was in compliance with the standards enumerated.

B. Bylaws Revision
Trustee Peterson moved, seconded by Trustee Purcell, to approve the changes to the Bylaws as presented.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

C. Trustee Search
Executive Director McCully mentioned that several candidates have applied for the empty Trustee's position. No decision has been made at this time.

The date of the picnic has been changed to Friday, September 19th. Mark your calendars.

IX. NEW BUSINESS
The FY 2008 Illinois Public Library Per Capita Grant Application needs to be approved.

Trustee Purcell moved, seconded by Trustee Peterson, to approve the FY 2008 Illinois Public Library Per Capita Grant Application as presented.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: None

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 9:35 p.m.

Respectfully submitted,

Janet Purcell
Secretary

ATTEST:

Charles Everett
Vice President