April 29, 2009 Board Meeting Minutes

MINUTES OF THE MEETING OF THE

PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT

BOARD OF TRUSTEES HELD APRIL 29, 2009

I.  CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:  Present:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Absent:  None
Also Present:  Dennis Omeara, Judith Stetina, Executive Director McCully, and Recording Secretary Jackie Mohr 

Congratulations were extended to the recently elected Trustees and the official oath was given to the Trustees.

Executive Director McCully mentioned that the election of officers will be held at the May Board meeting.

Discussion concerning the change of the date of the May meeting was forthcoming.  It was decided that the May meeting would be held on May 20th instead of May 27th.

II.  APPROVAL OF MINUTES
Trustee Lahey moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on March 25, 2009.

Roll Call:  Ayes:  Trustees Berman, Everett, Lahey, Peterson, Purcell, and Yager
Nays:    None
Absent:  None
Abstain:  Trustee Penick

The meeting was taken out of order to accommodate Attorney Smith.

IV.  COMMUNICATIONS
Executive Director McCully mentioned that he and Trustees Berman and Everett attended a recent meeting concerning federal stimulus money.  We wanted the representatives in attendance to be aware of libraries needs.  There was a very large crowd in attendance with representatives of various government agencies from around the area.  These representatives were concerned about roads, transportation, sewers, bridges and transportation. 

Attorney Bob Smith and Greg Mueller arrived at 7:20 p.m.

A thank you note was received from Tracy Hilgendorf, currently in the Master's Degree for Library Science at UIUC, for the opportunity extended to her during her week at the Library.

Several news items from the local papers were passed around to the Trustees.  The Daily Herald had an article about Youth Art Month and the Prospect Heights Journal had two articles, one relating the National Library Week and the other one relating to Shannon Scanlan's selection to participate in a year long program entitled "Synergy: The Illinois Library Leadership Initiative."

III.  ATTORNEY'S REPORT 
Attorney Smith presented to the Board Ordinance No. 09-04-01, an Ordinance Withdrawing Prior Offer to Purchase Real Estate and Contracting for Current Appraisal. 

Trustee Berman moved, seconded by Trustee Everett, to approve Ordinance

No. 09-04-01, an Ordinance Withdrawing Prior Offer to Purchase Real Estate and Contracting for Current Appraisal. 

Roll Call:  Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  None
Abstain:  None

The matter of executive session minutes was mentioned.  Trustee Berman suggested that she and Attorney Smith meet to discuss the matter.  Both of them excused themselves from the meeting and adjourned to the lobby at 7:25 p.m.

V.  TREASURER'S REPORT
As of March 31, 2009

Library Petty Cash			$150.00
Petty Cash			778.86
NOW Checking Account			151,237.40
Checking - Deferred Medical			1,569.07
Illinois Funds			607,084.30
Illinois Funds (Prime Account)			2,602,047.50
			$3,362,867.13

Trustee Penick moved, seconded by Trustee Peterson, to approve the Combined Statement of Assets in the amount of $3,362,867.13.

Roll Call:  Ayes:  Trustees Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None    
Absent:  Trustee Berman
Abstain:  None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated April, 2009 in the amount of $180,162.47. 

Roll Call:  Ayes:  Trustees Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  Trustee Berman
Abstain:  None

Trustee Penick moved, seconded by Trustee Peterson, to approve the transfer of $165,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:  Ayes:  Trustees Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nay:  None
Absent:  Trustee Berman
Abstain:  None

William Grigg's contact for the fiscal year July 1, 2009 to June 30, 2010 was presented to the Board.  The contract does not contain a cost increase.

Trustee Peterson moved, seconded by Trustee Penick, to approve the acceptance of Mr. Grigg's contract for the fiscal year July 1, 2009 to June 30, 2010.

Roll Call:  Ayes:  Trustees Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None 
Absent:  Trustee Berman
Abstain:  None

Trustee Berman rejoined the meeting at 7:40 p.m. and Attorney Smith left the Library.

VI.  EXECUTIVE DIRECTOR'S REPORT
A.  Building and Grounds Report
Gregg Mueller distributed a status report as of April 29th to the Board members, and reviewed the items pending.  The list of pending items is getting smaller.

Greg left at 7:45 p.m. 

B.  Volunteer Recognition
The Library hosted a recognition luncheon on Thursday, April 23rd, in appreciation of our dedicated volunteers and staff.  The Library provided chicken, salads and soda.  Staff members brought desserts and side dishes.  The Volunteers received Target gift certificates.  Everyone felt appreciated. 

C.  Macy's
Museum Adventure Pass
Macy's is cooperating with Metropolitan, DuPage and North Suburban Library Systems and many suburban libraries to sponsor a Museum Adventure Pass program similar to those running successfully in Minneapolis and Detroit.  Residents will be able to visit the Library to obtain family passes to suburban museums.  At this point, the 10 Chicago museums that comprise the Museums in the Park Program have declined to participate.

D.  Library Cooperatives
Arlington Heights Memorial Library announced that the Night Owl Reference service will cease operation on June 30th.

Executive Director McCully mentioned that discussions have been held with the Skokie Library to keep some library programming on Comcast cable channel 24 after June 30th. 

E.  Staff Note
As mentioned earlier, Shannon Scanlan was selected to participate in a year long program entitled "Synergy: The Illinois Library Leadership Initiative", which is a year long program of the Illinois State Library designed to develop future leaders in the Illinois professional library community.  Seminars will be held during the year at various locations within the state.

F.  Miscellaneous
Executive Director McCully mentioned that when the rental charge for audio visual material was removed on February 1st, the numbers have gone up 50% since that time.

VII.  COMMITTEE REPORTS
A.  NSLS
Trustee Berman mentioned that May 1st is the date for museums entering the Macy's program.  Passes are for two adults and two children.

The trip to Springfield for Illinois Library Day was successful and looking forward to the trip to Washington, D.C.

NSLS's April meeting was held at the Skokie Library and we all received a tour of the entire facility.  

The budget for fiscal year 2009-2010 was approved.

B.  Chamber of Commerce
Trustee Everett mentioned that he did not attend the monthly meeting.

He mentioned that he and Executive Director McCully attended a networking extravaganza at the Meadows Club, which was sponsored by various local chamber of commerce organizations.  Very well attended and interesting.

C.  Personnel
Trustee Purcell mentioned that the Personnel Committee will have to meet prior to May's Board meeting.  Two dates were suggested May 7th and May 12th.  After reviewing their calendars, the Trustees were to let her know which was best for them.

VIII.  OLD BUSINESS
Nothing to report.

IX.  NEW BUSINESS
The items on the agenda - Mr. Grigg's contract for fiscal year 2009-2010 and changing the date of the May meeting - were covered earlier.

Executive Session Minutes
Trustee Purcell moved, seconded by Trustee Peterson, to approve that the need for confidentiality still exists as to all or part of the minutes of the following Executive Sessions pursuant to Exception 120/2(c)(5), September 28, 2005, January 25, 2006, August 30, 2006, October 25, 2006, November 29, 2006, August 29, 2007, June 25, 2008, and August 27, 2008; Exception 120/2(c)(1), May 30, 2007 and May 28, 2008; and Exception 120/2(c)(3), October 29, 2008 of the ILCS Open Meetings Act.

Roll Call:  Ayes:  Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell
Nays:  None
Absent:  None  
Abstain:  Trustee Yager

X.  ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:25 p.m.
 
Respectfully submitted,
Janet Purcell 
Secretary 

ATTEST:
Charles Everett
Vice President