MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD OCTOBER 27, 2010
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.
Roll Call: Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Absent: None
Also Present: Judith Stetina, Executive Director McCully, and Greg Mueller, Michael Cipolla of Knutte and Associates
II. APPROVAL OF MINUTES
Trustee Yager moved, seconded by Trustee Lahey, to approve the minutes of the regular Board meeting held on September 29, 2010 as written.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: None
Abstain: Trustee Peterson
Trustee Penick moved, seconded by Trustee Peterson, to approve the minutes of the special Board meeting held on October 13, 2010 as written.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, and Purcell
Nays: None
Absent: None
Abstain: Trustee Yager
III. ATTORNEY'S REPORT
A. Resolution 10-10-A
Attorney Smith prepared Resolution 10-10-A, Resolution Determining Amount of Money Estimated to Be Necessary to Be Raised by Taxation for 2010/2011 Fiscal Year and recommended passage in preparation for consideration of tax levies next month. Trustee Berman moved, seconded by Trustee Penick, to approve Ordinance No. 10-10-A, Resolution Determining Amount of Money estimated to Be Necessary to Be Raised by Taxation for 2010/2011 Fiscal Year.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
No communication has yet been received from Attorney Smith regarding bylaws revision or property appraisal. Bylaws Committee will contact him.
IV. COMMUNICATIONS
Trustees Berman and Penick plan to attend the retirement dinner planned for Sarah Long in Buffalo Grove on Friday, October 29.
V. TREASURER'S REPORT
As of September 30, 2010
Cash on Hand $150.00
Library Petty Cash 782.41
NOW Checking Account 269,794.06
Checking - Deferred Medical 2,658.78
Illinois Funds 3,025,013.01
Illinois Funds - EPAY 195.20
$3,298,593.46
Trustee Penick moved, seconded by Trustee Purcell, to approve the Combined Statement of Assets in the amount of $3,298,593.46.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Berman, to approve the list of disbursements dated October 27, 2010 in the amount of $166,136.21.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Peterson, to approve the transfer of $170,000 from the Illinois Funds account to the Banco Popular checking account.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Michael Cipolla of Knutte & Associates, P.C. distributed copies of the annual audit report for the fiscal year ended June 30, 2010, showing the Library in sound financial condition with no deficiencies in internal control or material weaknesses. Mr. Cipolla responded to questions asked by Trustee Penick. Library staff and trustees expressed their satisfaction working with Mr. Cipolla and Knutte, noting that there are two years to go in the current 3-year agreement. Mr. Cipolla left the meeting at 7:25 p.m.
VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Greg Mueller gave a maintenance project status report to trustees reviewing items completed and those still pending. Payment has been forwarded to Nicor for the new line needed for the generator and we await scheduling of the project. Since the generator will use natural gas, exhaust emissions should not be a problem. Trustees discussed the power outage of October 26 when the Library was closed from 11:30 AM until 5 PM. Greg noted that HVAC contractor Mechanical will only install parts they obtain when needed. Greg Mueller left the meeting at 7:40 p.m.
B. ILA Report
Sue Seggeling, Beth Klein, Alex Todd, Shannon Scanlan, and Executive Director McCully attended the Annual Conference of the Illinois Library Association held September 28-30 at Navy Pier. Programs and exhibits were informative as usual. Due to all the changes at the regional library systems, public library standards will need to be revised, perhaps continuously.
C. Library Technology Update
In addition to updating Library wireless network and laptops, CVI installed Outlook 2010 on staff and public computers. Library representatives met with Computer View this afternoon to discuss renewal of LAN service contracts with them, and expect to order a new server soon with increased memory that will greatly increase virtual networking capabilities. BiblioCommons is expected to replace iBistro on CCS catalog computers this fall, and we plan to replace approximately 50 pcs in our local area network by early next year.
D. Election Day - Tuesday, November 2, 2010
Executive Director McCully reminded trustees that three precincts would be voting at the Library next Tuesday, November 2. Packets of information for trustee candidates in the April 5, 2011 election are available in the Library’s Business Office.
E. November Board Meeting
The November Board meeting will be held on Wednesday, November 17 due to Thanksgiving.
VII. COMMITTEE REPORTS
A. NSLS
Trustee Berman gave a status report of NSLS, including plans to sell or lease the NSLS headquarters and to auction NSLS equipment. Some overdue funds were received from the State of Illinois, but these must be made to last as long as possible into 2011. Merger talks continue with four other systems with a goal of achieving merger by July 1, 2011 although many issues remain to be resolved.
B. Chamber of Commerce
Trustee Everett noted that "Puttin' On the Ritz" is planned for November 1 to raise funds for Chamber scholarships. The Library will contribute a basket of children's library materials similar to that provided for Dollars for Scholars to the Chamber auction as well as some items for publicity.
VIII. OLD BUSINESS
A. Library Work Plan for 2010/11
Trustees received copies of the Library Work Plan for 2010/11 approved in September.
IX. NEW BUSINESS
None.
X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:08 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Charles Everett
President
