MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD SEPTEMBER 29, 2010
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.
Roll Call: Present: Trustees Berman, Everett, Lahey, Penick, Purcell, and Yager
Absent: Trustee Peterson
Also Present: Judith Stetina, Executive Director McCully, and Greg Mueller
II. APPROVAL OF MINUTES
Trustee Berman moved, seconded by Trustee Lahey, to approve the minutes of the regular Board meeting held on August 25, 2010 as amended.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: Trustee Peterson
Abstain: None
III. ATTORNEY'S REPORT
No communication has been received from Attorney Smith regarding bylaws revision or property appraisal. Bylaws Committee will contact him.
IV. COMMUNICATIONS
Trustee Purcell noted communications including: an invitation to attend the opening celebration for the new Glenview Public Library, announcement of the Chamber of Commerce "Puttin' On the Ritz" event November 1, and an article from the Journal of Prospect Heights about the Library.
V. TREASURER'S REPORT
As of August 31, 2010
Library Petty Cash $150.00
Petty Cash 782.25
NOW Checking Account 228,060.89
Checking - Deferred Medical 2,658.12
Illinois Funds 3,256,944.37
Illinois Funds - EPAY 182.37
$3,488,788.00
Trustee Penick moved, seconded by Trustee Berman, to approve the Combined Statement of Assets in the amount of $3,488,778.00.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: Trustee Peterson
Abstain: None
Trustee Penick moved, seconded by Trustee Yager, to approve the list of disbursements dated September 29, 2010 in the amount of $204,706.41.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: Trustee Peterson
Abstain: None
Trustee Penick moved, seconded by Trustee Yager, to approve the transfer of $235,000 from the Illinois Funds account to the Banco Popular checking account.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: Trustee Peterson
Abstain: None
VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Greg Mueller gave a project status report to trustees reviewing items completed and those still pending. The new light has been installed in the east parking lot, landscaping will be done soon to make room for the generator. Greg Mueller left the meeting at 7:43 p.m.
B. Annual Audit
Auditors from Knutte were in the Library working on September 14 and 15. Their work again went very smoothly due to pre-planning and coordination with Judith. They also met with Merete. Their comments on the Library's financial status and procedures were very positive. We expect a draft report for review soon with their final report at the regular Board meeting on October 27.
C. Friends of the Library
The Friends Booksale held on September 9-11 was very successful netting about $1,450 and moving thousands of volumes. They are considering smaller sales (perhaps of only childrens books or videos) later in the fiscal year. The Friends are also planning to reduce their stock of items by contributing to our Annual Magazine Giveaway scheduled from October 7-9.
D. Staff Development Day - Friday, October 29, 2010
Prospect Heights Public Library will be closed Friday, October 29 so that staff may visit several new library buildings in the area.
VII. COMMITTEE REPORTS
A. Building and Grounds
Burke Engineering held a pre-bid meeting for contractors interested in bidding on the Library's generator project and 4 contractors attended. Bids will be opened on October 1 at Burke's office in Rosemont. Trustee Everett and Greg Mueller plan to attend. The Board will hold a special meeting on Wednesday, October 13, 2010 to hear Burke's recommendation following review of bids submitted and decide on the successful bidder.
B. NSLS
Trustee Berman gave a status report of NSLS. Try It Illinois is again offered by the Illinois State Library to give libraries a chance to try out several databases.
C. Chamber of Commerce
Trustee Everett noted that new Chamber offices at Wheeling Village Hall had an Open House on September 24 that he, Mrs. Everett, and Executive Director McCully attended. "Puttin' On the Ritz" is planned for November 1.
VIII. OLD BUSINESS
Executive Director McCully and Trustee Everett represented the Library at the Village of Wheeling's annual TIF (tax increment funding) Districts update held on August 27. The TIF District which includes the Library declared a surplus which will be paid to the Library in the future, probably via the Cook County Treasurer.
IX. NEW BUSINESS
A. FY 2010/11 Library Long Range Plan
Trustee Lahey moved, seconded by Trustee Berman, to approve the FY 2010/11 Library Long Range Plan as discussed by the Planning Committee of library trustees and staff on September 14.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: Trustee Peterson
Abstain: None
X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:35 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Charles Everett
President
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