MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD DECEMBER 27, 2010
I. CALL TO ORDER/ROLL CALL
The regular meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:05 p.m.
Roll Call: Present: Trustees Lahey, Peterson, Purcell, and Yager
Absent: Trustees Berman, Penick
Also Present: Ralph Kendall, Greg Mueller, Judith Stetina, and Executive Director McCully
II. APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on November 17, 2010 as amended.
Roll Call: Ayes: Trustees Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustees Berman, Penick
Abstain: None
Trustee Purcell moved, seconded by Trustee Yager, to approve the minutes of the executive session held on November 17, 2010 as written.
Roll Call: Ayes: Trustees Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustees Berman, Penick
Abstain: None
Trustee Purcell moved, seconded by Trustee Yager, to approve the minutes of the special meeting and executive session held on December 4, 2010 as written.
Roll Call: Ayes: Trustees Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustees Berman, Penick
Abstain: None
III. NEW TRUSTEE
Ralph Kendall took the oath of office of trustee and was welcomed to the Board by all present.
IV. ATTORNEY'S REPORT
Executive Director McCully reported that Attorney Smith had filed all documents required by Cook County related to the 2010 library tax levies.
He also noted that copies of Ordinance 10-11-3, Ordinance Setting Schedule of Regular Meetings of the Prospect Heights Library District, Cook County, Illinois for 2011 had been sent to 3 newspapers' editors for their information.
V. COMMUNICATIONS
A Dundee Public Library sent a condolence note for President Everett. A note of thanks to trustees and staff was received from the Everett family for flowers and sympathy expressed at the passing of Charles Everett.
A letter from Wheeling Township thanked the Library for food contributions resulting from the Food for Fines program, which continues through January 31, 2011.
Executive Director McCully noted that the Library Staff Organization also raised $95 for a Target gift card plus 5 boxes of supplies for WINGS in their new holiday project this year.
Trustees noted an article appearing in the January 2011 Elm Leaf regarding the emergency generator project.
Trustees received the announcement of the annual Chamber of Commerce "State of the Cities" luncheon to be held January 26 at Tuscany restaurant in Wheeling. Those wishing to attend were asked to contact Judith who will make reservations.
VI. TREASURER'S REPORT
In the absence of Treasurer Penick, Trustee Yager gave the following Treasurer's Report:
As of November 30, 2010
Cash on Hand $ 150.00
Library Petty Cash 782.77
NOW Checking Account 224,094.72
Checking - Deferred Medical 2,660.11
Illinois Funds 2,802,236.62
Illinois Funds - EPAY 322.94
$3,030,247.16
Trustee Yager moved, seconded by Trustee Purcell, to approve the Combined Statement of Assets in the amount of $3,030,247.16.
Roll Call: Ayes: Trustees Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustees Berman, Penick
Abstain: None
Trustee Yager moved, seconded by Trustee Peterson, to approve the list of disbursements dated December 27, 2010 in the amount of $276,690.71.
Roll Call: Ayes: Trustees Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustees Berman, Penick,
Abstain: None
Trustee Yager moved, seconded by Trustee Peterson, to approve the transfer of $208,000 from the Illinois Funds account to the Popular Community Bank (formerly Banco Popular) checking account.
Roll Call: Ayes: Trustees Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustees Berman, Penick
Abstain: None
Executive Director McCully noted that property tax revenue is arriving from Cook County after tax bills were mailed later than ever this year.
VII. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Greg Mueller gave an update on the generator project; little is expected to happen until warmer weather returns. He reported that new double light heads had been ordered for 3 additional parking lot pole lights. Several other small maintenance jobs remain to be completed around the Library, including draining and storing rain barrels for winter. Trustee Kendall inquired about the status of Comcast single cable coiled outside the Library. Greg will investigate.
A letter was received from the City of Prospect Heights advising us that it would be necessary to budget for waste removal after July 1, 2011. This service was provided to local taxing districts (fire, library, park) and churches in the previous City contract with Arc Disposal. No explanation was provided for this change in past practice. Fire, Park and Library administrators have scheduled a meeting to discuss these changes later this week. Greg estimates that our current containers could cost over $2,650 annually under the new rates.
Greg Mueller left the meeting at 7:47 p.m.
B. Library Emergency Manual Update
The Library's Emergency Manual has been updated using recommendations from the Fire Department. This document, along with many others used on a continuing basis by library staff, will be available on our new staff Intranet configured on our new server.
C. Staff Development Day - postponed from Friday, January 28, 2011
The Library was to be closed on Friday, January 28 for our winter Staff Development Day. We are planning to concentrate on technology, showing online services and website revisions as well as doing some "housekeeping". As usual, there will also be time for department meetings and discussion. Due to the scheduling of several technology-related events, we are postponing our planned schedule to an unnamed later date by which more information will be available.
VIII. COMMITTEE REPORTS
A. NSLS
Planned NSLS sale and online auction of equipment continue. Merger talks continue with four other systems with a goal of achieving merger by July 1, 2011.
B. Chamber of Commerce
The Library contributed a basket of children's library materials similar to that provided for Dollars for Scholars to the Chamber auction as well as some items for publicity to "Puttin' on the Ritz" on November 17. A new trustee representative is needed to represent the Library at Chamber meetings as President Everett did.
IX. OLD BUSINESS
None.
X. NEW BUSINESS
None.
XI. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:15 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Margaret Lahey
President
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