MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD APRIL 27, 2011
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:03 p.m.
Roll Call: Present: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Absent: None
Also Present: Maureen Dunne, Greg Mueller (7:11), Judith Stetina, and Executive Director McCully
II. OATH OF OFFICE
Vice President Yager administered the oath of office to newly elected trustees Kendall, Lahey, Peterson, and Purcell, and congratulated them on their success.
III. APPROVAL OF MINUTES
Trustee Berman moved, seconded by Trustee Kendall, to approve the minutes of the regular Board meeting held on March 30, 2011 as amended.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
IV. ENGINEER'S REPORT
Mr. DeRicco recommended an alternative way of connecting the new generator. Trustee Yager moved, seconded by Trustee Peterson, to accept this recommendation.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustees also received a proposal for up to $7,500 of additional engineering services from Christopher Burke, Engineering. Trustee Yager moved, seconded by Trustee Kendall, to accept the proposal.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
V. ATTORNEY'S REPORT
Dr. McCully completed required annual FOIA and OMA training for the Library. Attorney Smith will provide recommendations for public participation at Board meetings.
VI. COMMUNICATIONS
A letter was received from Jerome A. Klaric, Safety Officer of the Illinois Department of Labor, who conducted an unannounced OSHA inspection of the Library on March 31, 2011 noting "no apparent safety or health hazards indentified and . . . no safety or health violations cited."
Trustees noted recent Daily Herald articles about standby generators and longtime Arlington Heights Memorial Library trustee Richard Frisbie.
VII. TREASURER'S REPORT
As of March 31, 2011
Cash on Hand $150.00
Library Petty Cash 783.43
NOW Checking Account 227,169.50
Checking - Deferred Medical 2,124.09
Illinois Funds 3,793,097.60
Illinois Funds - EPAY 610.37
$4,023,934.99
Trustee Penick moved, seconded by Trustee Kendall, to approve the Combined Statement of Assets in the amount of $4,023,934.99.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated April 27, 2011 in the amount of $171,367.50.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Kendall, to approve the transfer of $221,000 from the Illinois Funds account to the Popular Community Bank checking account.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
A message was received from Village of Wheeling Finance Director Michael Mondschain correcting the amount expected to be realized by the Library from TIF surplus funds; additional funds are still awaiting distribution by the Cook County Treasurer. Authorized State of Illinois per capita grant funds in the amount of $15,479.91 have not yet been received. The Library has received $4,694 from NSLS refunding last year's "donation" to support continued delivery service.
Trustee Penick recommended a proposal from William Grigg for continued bookkeeping and accounting services for 2011/12 at no change in price from last year. She moved, seconded by Trustee Peterson, to accept this proposal.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
VIII. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Greg Mueller reported the status of several maintenance projects: 3 new single light heads have been ordered for poles in the east parking lot carpet replacement is underway. No price quote has yet been received for duct condition testing. Greg also presented additional information about HVAC work performed recently by Mechanical. He left the meeting at 8:35 p.m.
B. Volunteer Recognition - Thursday, May 5, 2011
There will be a luncheon in the Borland Room on Thursday, May 5 for National Volunteer Week and National Library Week in appreciation of our dedicated volunteers including trustees!) and staff.
C. Borders Closing April 20, 2011
The Borders store at Randhurst closed on April 20. Store fixtures were light wood matching library furniture, so we were able to obtain many pieces of shelving and display units at bargain prices.
D. 2012 Per Capita Grant
It is now time to begin the list of requirements to qualify for an Illinois per capita grant for FY 2012. Standards for government and administration will be reviewed next month.
E. Circulation Department Report
Circulation Department Head Maureen Dunne reviewed YTD circulation statistics noting decreases in items circulated after the change in CCS policies last year. Local circulation indicates continued steady use of the Library's collections.
IX. COMMITTEE REPORTS
A. Personnel Committee
Trustee Purcell will set an evening meeting in the week of May 2-6.
B. NSLS
Trustee Berman reported that the merger process for North Suburban Library System and 4 other regional systems continues with a goal of achieving merger by July 1, 2011. Former DuPage System Director Tom Sloan is Acting Director for the new RAILS (Reaching Across Illinois Library System) working out of Burr Ridge now.
Donations made in 2010 to continue delivery service were returned by NSLS.
C. Chamber of Commerce
Trustee Kendall reported on the April 5 Chamber Board meeting. He noted a lunch at Rob Roy scheduled for May 25. He plans to attend the next Chamber Board meeting on Tuesday, May 3.
X. OLD BUSINESS
None.
XI. NEW BUSINESS
Plans were discussed for a "Patron Appreciation" event at the time of the Friends September booksale as mentioned in the 2010/11 library workplan.
XII. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 9:28 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Margaret Lahey
President
