May 18, 2011 Board Meeting Minutes

MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY  DISTRICT BOARD OF TRUSTEES HELD MAY 18, 2011


I.  CALL TO ORDER/ROLL CALL

The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.

Roll Call:  Present:  Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Absent:  None
Also Present:  Judith Stetina and Executive Director McCully


II.  ELECTION OF OFFICERS

Trustee Berman moved, seconded by Trustee Peterson, that nominations be closed and a unanimous ballot cast to reelect current officers for the next two years.

Roll Call:  Ayes:  Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  None
Abstain:  None


III.  APPROVAL OF MINUTES

Trustee Penick moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on April 27, 2011 as presented.

Roll Call:  Ayes:  Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  None
Abstain:  None


IV.  ATTORNEY'S REPORT

Dr. McCully said he had referred questions about public participation at Board meetings and identity protection to Attorney Smith, who plans to attend the June Board meeting.


V.  COMMUNICATIONS

A letter to the editor regarding teacher pensions from longtime Schaumburg Township Library trustee Robert Lyons appeared in The Daily Herald.

Trustees received an invitation to the formal completion ceremony at Glenview Public Library's new building on Sunday, June 12 at 2:00 p.m.

Ela Area Public Library Director Mary Beth Campe has been named the new Director of Elmhurst Public Library.


VI.  TREASURER'S REPORT

As of April 30, 2011
Cash on Hand                                                  $150.00
Library Petty Cash                                             783.43
NOW Checking Account                            228,073.30
Checking - Deferred Medical                          2,124.09
Illinois Funds                                            4,532,264.01
Illinois Funds - EPAY                                         718.30
                                                               $4,764,113.13

Trustee Penick moved, seconded by Trustee Berman, to approve the Combined Statement of Assets in the amount of $4,764,113.13.

Roll Call:  Ayes:  Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  None
Abstain:  None

Trustee Penick moved, seconded by Trustee Yager, to approve the list of disbursements for May, 2011 in the amount of $184,819.58.

Roll Call:  Ayes:  Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  None
Abstain:  None

Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $125,000 from the Illinois Funds account to the Popular Community Bank checking account.

Roll Call:  Ayes:  Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  None
Abstain:  None

Trustees discussed the status of the Special Reserve Fund.


VII.    EXECUTIVE DIRECTOR'S REPORT

A.  Building and Grounds Report
Generator installation is proceeding. Commonwealth Edison has scheduled power outage for construction on Thursday, May 26, so the Library will be closed all day. Executive Director McCully reported the status of several maintenance projects: 4 new single light heads have been installed on poles in the east parking lot; 2 bollard lights have been repaired; carpet replacement is almost complete; most furniture from Borders has been installed; parking lots will be restriped on a summer weekend. No price quote has yet been received for duct condition testing.

B.  Community Breakfast - June 11, 2011
The Community Breakfast has been rescheduled for Saturday, June 11, 2011at Atlantis (formerly Mr. Peters) Banquets. Several library staff members will attend. Please let Judith know ASAP if you plan to attend.

C.  "Reaching for the Heights" Concerts
Another successful year of "Reaching for the Heights" student concerts is complete. The concerts continue to offer a great variety of music, and attendance (almost 2,000 over 3 years) remains high.

D.  Summer Reading Theme: "A Midsummer Knight's Read"
Summer Reading programs for teen and adult readers begin Wednesday, June 1, 2011 and runs until July 30.  Book displays and various games for readers will focus on medieval times, castles, a Jester's corner, and Shakespeare.

Youth signup also starts on June 1 with program kickoff on Monday, June 13. Youth summer reading runs until July 30. Staff is already promoting participation in local schools. Details appear in the June Elm Leaf.


VIII.  COMMITTEE REPORTS

A.  Personnel Committee
Trustee Purcell reported the Committee met on May 5 and asked for an Executive Session to follow the New Business agenda item tonight.

B. NSLS
Trustee Berman reported that the merger process for the new RAILS (Reaching Across Illinois Library System) continues. Current delivery will continue for at least 12 months after July 1, 2011.

C.  Chamber of Commerce
Trustee Kendall noted a luncheon at Rob Roy scheduled for May 25, and said he plans to attend.


IX.  OLD BUSINESS

None.


X.  NEW BUSINESS

Trustees reviewed Chapter 2 "Governance and Administration" in Serving Our Public 2.0, and determined that all standards are currently being met.


XI.  EXECUTIVE SESSION

Trustee Penick moved, seconded by Trustee Yager, to go into executive session at 8:42 p.m. to discuss the annual review of the Executive Director.

Roll Call:  Ayes:  Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  None 
Abstain:  None

Executive session ended at 8:55 p.m.

Trustee Peterson moved, seconded by Trustee Lahey to increase the Executive Director's annual salary to $119,000 as of July 1, 2011.

Roll Call:  Ayes:  Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays:  None
Absent:  None 
Abstain:  None


XII.  ADJOURNMENT

There being no further business to be brought before the Board, the meeting was adjourned at 8:59 p.m.


Respectfully submitted,
Janet Purcell 
Secretary

ATTEST:
Margaret Lahey
President