MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD JUNE 29, 2011
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:04 p.m.
Roll Call: Present: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Absent: None
Also Present: Greg Mueller, Judith Stetina, and Executive Director McCully
II. APPROVAL OF MINUTES
Trustee Kendall moved, seconded by Trustee Purcell, to approve the minutes of the regular Board meeting held on May 18, 2011 as presented.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Purcell reported that on June 29 she had reviewed the tapes of closed sessions of the Board as required and recommended no destruction or publication of any tapes at this time. She moved, seconded by Trustee Berman, that this recommendation be approved by the Board.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
III. ATTORNEY'S REPORT
A. Ordinance 11-06-01
Copies of Ordinance 11-06-1 Prevailing Wage Ordinance were distributed to trustees. This ordinance is required annually for contractors directly employed by the Library.
Trustee Penick moved, seconded by Trustee Berman, to approve Ordinance 11-06-01, Prevailing Wage Ordinance.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Attorney Smith plans to attend the July Board meeting.
IV. COMMUNICATIONS
Trustees who attended the City of Prospect Heights Community Breakfast & Expo at Atlantis Banquets on Saturday, June 11, 2011 commented positively on the event. Library staff distributed 90 bags of Library promotional materials at the door.
V. TREASURER'S REPORT
As of May 31, 2011
Cash on Hand $150.00
Library Petty Cash 783.75
NOW Checking Account 182,177.31
Checking - Deferred Medical 2,125.09
Illinois Funds 4,458,218.64
Illinois Funds - EPAY 830.60
$4,644,285.39
Trustee Penick moved, seconded by Trustee Kendall, to approve the Combined Statement of Assets in the amount of $4,644,285.39.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements for June, 2011 in the amount of $409,970.21.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Peterson, to approve the transfer of $345,000 from the Illinois Funds account to the Popular Community Bank checking account.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Greg Mueller submitted a proposal for building maintenance services for the next three years. Trustees expressed their appreciation to Greg for all his work to date. Trustee Penick moved, seconded by Trustee Kendall, to approve the proposal as submitted.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
A. Budget & Appropriation Ordinance
Trustee Penick presented the Library's proposed Fiscal Year 2011/2012 Budget Appropriation Ordinance prepared by Attorney Robert Smith using figures approved at the Board's recent Budget & Finance Committee meeting. Trustees will review and vote on the ordinance at the next Board meeting.
VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
The new generator arrived earlier today, unfortunately not in time to be operating during last week's prolonged power outage following the tornado. Commonwealth Edison has scheduled power cutover for tomorrow morning, so the Library will open at noon. Contractor bills have begun to arrive for review by Greg and Burke engineers before approval for payment. Contractors have been advised that all generator project bills must be received before August 10 to ensure payment before appropriation expires. Ron Cacioppo said he would have no problem meeting this deadline.
Greg also reported the status of several maintenance projects: carpet replacement is complete; most furniture and carpet has now been cleaned; annual gardening is complete; windows were washed today. Fortunately, the Library escaped damage in the recent storm (tornado). Price quotes for duct condition testing should arrive in time to be discussed by the Building & Grounds Committee in July.
Greg left the meeting at 8:00 p.m.
B. Summer Reading Programs
Again this year, the Library's Summer Reading Programs for adults, teens, and younger children are off to a great start with over 1,000 individuals registered so far. Pat Rustemeyer and her staff helpers created and installed attractive decorations with this year's theme: A Midsummer Knight's Read. Please tour the Library to see them all! Many thanks are again due to the Friends of the Library and many local businesses that contributed prizes for reading program participants. Watch The Elm Leaf for a full listing!
C. Other News
Executive Director McCully attended Book Expo America (BEA) in New York in May, learning much about forthcoming publications and sending many promotional items, catalogs, and new books back to the Library for use as prizes, etc.
The next annual conference of the Illinois Library Association will be held in Rosemont this fall; the next Library Staff Development Day will be planned in conjunction with this event.
The vacant position of Technology Resources Librarian in the Adult Services Department should be filled soon.
Trustee Yager left the meeting at 8:15 p.m.
VII. COMMITTEE REPORTS
A. NSLS
Trustee Berman completed 6 years of service on the NSLS Board. She reported that the North Suburban Library System will cease operations on June 30. The newly-elected Board of the RAILS (Reaching Across Illinois Library System) will hold its first meeting on July 1. Current delivery services will continue for at least 12 months after July 1, 2011.
B. Chamber of Commerce
Trustee Kendall noted plans for Putting on the Ritz on Thursday, September 8, 2011 at the Chicago/Northbrook Hilton. Wheeling will have fireworks on July 4.
VIII. OLD BUSINESS
None.
IX. NEW BUSINESS
None.
X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:34 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Margaret Lahey
President
