MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD SEPTEMBER 28, 2011
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:03 p.m.
Roll Call: Present: Trustees Berman, Kendall, Lahey, Penick, Peterson, and Purcell
Absent: rustee Yager
Also Present: Greg Mueller (7:15), Judith Stetina, and Executive Director McCully
II. APPROVAL OF MINUTES
Trustee Penick moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on August 31, 2011 as amended.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, and Purcell
Nays: None
Absent: Trustee Yager
Abstain: None
III. PUBLIC COMMENTS
None.
IV. ATTORNEY'S REPORT
Trustees received copies of amended bylaws. Parking study was discussed.
V. COMMUNICATIONS
Architect Jay Carow visited the Library over the past weekend and commented favorably on its appearance and maintenance. LACONI administrators also commented favorably when they toured following their September 23 meeting here.
Trustees circulated a Chicago Tribune article regarding the variety of current programs presented by libraries.
Trustees noted the passing of Joan DuSold and former Indian Trails Director Ken Swanson with sympathy.
VI. TREASURER'S REPORT
As of August 31, 2011
| Cash on Hand | $150.00 |
| Library Petty Cash | 783.97 |
| NOW Checking Account | 227,815.95 |
| Checking - Deferred Medical | 3,205.45 |
| Illinois Funds | 3,666,205.71 |
| Illinois Funds - EPAY | 1,027.96 |
| $3,899,189.04 |
Trustee Penick moved, seconded by Trustee Berman, to approve the Combined Statement of Assets in the amount of $3,899,189.04.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, and Purcell
Nays: None
Absent: Trustee Yager
Abstain: None
Trustee Penick moved, seconded by Trustee Peterson, to approve the list of disbursements for September 28, 2011 in the amount of $182,151.46.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, and Purcell
Nays: None
Absent: Trustee Yager
Abstain: None
Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $200,000 from the Illinois Funds account to the Popular Community Bank checking account.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, and Purcell
Nays: None
Absent: Trustee Yager
Abstain: None
A recent random audit conducted by Illinois Municipal Retirement Fund (IMRF) found no exceptions/discrepancies at Prospect Heights Public Library; all accounts and records were in good order.
VII. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Maintenance and warranty information for the generator have been received, so Tony DeRicco has certified the generator project complete. Greg reported on the status of several maintenance projects including TV installation, landscaping, ovens, soffit and ceiling repair, restroom faucet leaks, and indoor light ballast replacement.
Greg left the meeting at 8 p.m.
B. Annual Audit Visit Completed
Auditors from Knutte were in the Library working on September 13 and 14. Their work again went very smoothly. Their comments on the Library's financial status and procedures were very positive. The final audit report will be presented at the Board meeting on October 26.
C. Friends of the Library
The Friends Booksale held on September 8-10 was very successful, netting about $1,370 and moving thousands of volumes. The Friends may further reduce their stock of items by contributing to our annual Magazine Giveaway scheduled from October 6-8.
D. Staff Development Day - Wednesday, October 19, 2011
The Library will be closed Wednesday, October 19 for staff development.
VIII. COMMITTEE REPORTS
A. Planning Committee
Committee minutes from the meeting of September 20 were presented. Trustee Berman moved, seconded by Trustee Peterson to approve the minutes as presented.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, and Peterson
Nays: None
Absent: Trustee Yager
Abstain: Trustees Penick and Purcell
Trustee Peterson moved, seconded by Trustee Kendall, to approve the Library Workplan for 2011/2.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, and Purcell
Nays: None
Absent: Trustee Yager
Abstain: None
B. RAILS
An Advisory Committee of librarians is being formed at RAILS to provide member input on future System developments and services. Alex Todd is nominated for one of the openings.
C. Chamber of Commerce
Trustee Kendall noted the Chamber of Commerce "Puttin' on the Ritz" scholarship fundraising event on September 8 at Atlantis Banquets was a success.
IX. OLD BUSINESS
Copies of page 2 of the water agreement with Mt. Prospect were distributed to complete trustee copies.
Copies of Illinois State Library survey of capital needs for the next 2 years were distributed.
X. NEW BUSINESS
None
XI. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:44 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Margaret Lahey
President
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