MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD NOVEMBER 30, 2011
The scheduled public hearing on the Proposed 2011 Tax Levy Ordinance was opened at 7:00 p.m. Since no residents were in attendance, the hearing was closed and the regular meeting began.
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:02 p.m.
Roll Call: Present: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Absent: None
Also Present: Attorney Robert W. Smith, Judith Stetina, Executive Director McCully, Daniel Lynch and Paul Bourke of Christopher Burke Engineering, Ltd., and Greg Mueller (7:04)
II. APPROVAL OF MINUTES
Trustee Kendall moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on October 26, 2011 as presented.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: Trustee Penick
III. PUBLIC COMMENTS
None.
IV. ATTORNEY'S REPORT
A. Ordinance 11-11-1
Attorney Smith distributed copies of the draft ordinance noting that there would be a slight decrease in the tax levy this year. No "black border" ad was required.
Trustee Trustee Berman moved, seconded by Trustee Peterson, to approve Ordinance No. 11-11-1, An Ordinance Levying Taxes for Library Purposes for the Fiscal Year 2011/2012 (2011 Levy).
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
B. Ordinance 11-11-2
Attorney Smith noted a correction in the draft of the number of voters required to petition for election (10%=827). Trustee Yager moved, seconded by Trustee Peterson, to approve Ordinance No. 11-11-2, Ordinance Determining to Levy an Additional Tax of .02 Percent of the Value of all Taxable Property in the District for the Purchase of Sites and Buildings, the Construction and Equipment of Buildings, the Rental of Buildings Required for Library Purposes, and Maintenance, Repairs, and Alterations of Library Building and Equipment.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
C. Ordinance No. 11-11-3
Trustee Penick moved, seconded by Trustee Kendall, to approve Ordinance No.11-11-3, Ordinance Setting Schedule of Regular Meetings of the Prospect Heights Library District, Cook County, Illinois.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
D. Property Acquisition
Messrs. Lynch and Bourke presented their report on Prospect Heights Library Parking Lot Expansion. They presented and evaluated four sites near the Library. Messrs. Lynch and Bourke left the meeting at 8:30 p.m.
V. COMMUNICATIONS
Rep. Mathias sent notice of a tax appeal seminar to be held December 6 for the public at Field School in Wheeling.
An invitation was received from Indian Trails Public Library to an Open House to welcome new Library Director David Seleb on Monday, December 12 from 3-5 p.m.
Trustees also reviewed information about trustee training sessions planned for February and March 2012.
Letters of appreciation were received for Youth Services staff members Alice Johnson (from Betsy Ross School) and Cindy Dingwall (from Eisenhower School).
VI. TREASURER'S REPORT
Trustee Penick presented the following information.
As of October 31, 2011
Cash on Hand $150.00
Library Petty Cash 784.02
NOW Checking Account 183,846.60
Checking - Deferred Medical 3,206.02
Illinois Funds 3,699,549.20
Illinois Funds - EPAY 1,168.74
$3,888,704.58
Trustee Penick moved, seconded by Trustee Kendall, to approve the Combined Statement of Assets in the amount of $3,888,704.58.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Berman, to approve the list of disbursements for November 30, 2011 in the amount of $271,473.34.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Kendall, to approve the transfer of $195,000 from the Illinois Funds account to the Popular Community Bank checking account.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Peterson, Purcell, and Yager
Nays: None
Absent: None
Abstain: None
VII. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Greg Mueller reported on ongoing maintenance projects including ovens, faucets, and flag pole. Greg left the meeting at 8:45 p.m.
B. Library Card Registration - Cooperative Effort
Alice Johnson and School District 23 personnel recently arranged a very successful library card registration open house at the Library for K-3 students at Eisenhower and Ross Schools and their families. Twenty-nine new cards were issued to attendees (44 children and 33 adults). Attendees also received copies of our staff member and book illustrator Terri Murphy's bilingual book. The evening was a great success, and we are planning to repeat it next year.
C. Holiday Hours
The Library will be closed on December 24 (Saturday), 25 (Sunday), 26 (Monday), 31 (Saturday), January 1 (Sunday), January 2 (Monday) due to the holiday calendar this year.
D. Friends of the Library
Many remaining book sale books have been sent to Better World Books for resale with the Friends of the Library receiving some proceeds. Donated paperbook books are placed in the train station and Rob Roy book giveaway shelves.
E. Cooperative Computer Services (CCS)
CCS received a favorable audit and has voted to accept Highland Park Public Library as a new member. CCS bylaws are in transition pending news about future delivery routes. CCS will survey the vendor marketplace during 2012 to ensure that CCS receives the best services at low costs.
VIII. COMMITTEE REPORTS
A. Building & Grounds Committee
Chairman Yager reported a meeting with representatives of Argon Electric will be scheduled next week. Burke Engineering is preparing a report on the entry vestibule similar to the parking study report received tonight.
B. RAILS
Information continues to appear on the RAILS website. An update meeting is scheduled in Wheeling on Thursday, December 8.
C. Chamber of Commerce
Trustee Kendall noted the Chamber of Commerce Board will meet on Tuesday, December 6.
IX. OLD BUSINESS
None
X. NEW BUSINES
None
XI. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 9:20 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Margaret Lahey
President
