MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD OCTOBER 26, 2011
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.
Roll Call: Present: Trustees Berman, Kendall, Lahey, Peterson, Purcell, and Yager
Absent: Trustee Penick
Also Present: Judith Stetina, Executive Director McCully, Michael Cipolla of Knutte & Associates, and Greg Mueller (7:15)
II. APPROVAL OF MINUTES
Trustee Kendall moved, seconded by Trustee Purcell, to approve the minutes of the regular Board meeting held on September 28, 2011 as presented.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Peterson, and Purcell
Nays: None Absent: Trustee Penick
Abstain: Trustee Yager
III. PUBLIC COMMENTS
None.
IV. AUDITOR'S REPORT
Michael Cipolla of Knutte & Associates, P.C. distributed copies of the annual audit report for the fiscal year ended June 30, 2011, showing the Library in sound financial condition with no deficiencies in internal control or material weaknesses. Mr. Cipolla mentioned that he had responded to questions asked by Treasurer Penick. Library staff and trustees expressed their pleasure in working with Mr. Cipolla and Knutte, thanking him for his work and presentation. Mr. Cipolla left the meeting at 7:15 p.m.
V. ATTORNEY'S REPORT
Trustee Kendall moved, seconded by Trustee Peterson, to adopt Resolution 11-10-A Determining Amount of Money Estimated to Be Necessary to Be Raised by Taxation for 2011/2012 Fiscal Year as drafted by Attorney Smith. This shows a net decrease of 1% from the amount levied by Cook County last year for the Library.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None
Trustees received copies of proposed Ordinance 11-11-1 Levying Taxes for Library Purposes for the Fiscal Year 2011/2012 (2011 Levy) for consideration.
Trustees were advised of several pending pieces of legislation relevant to libraries and the ILA position on each. Trustees were also informed of requirements for elected officials to complete online training for the Illinois Open Meetings Act after January 1, 2012.
VI. COMMUNICATIONS
President Lahey read a letter from Mt. Prospect Mayor Irvana Wilks advising that the Mt. Prospect Village Council had approved extending the agreement extending water service to the Library for the next ten years.
Trustees also received information about trustee training sessions planned for February and March 2012.
VII. TREASURER'S REPORT
In the absence of Treasurer Penick, Trustee Berman presented the following information.
As of September 30, 2011
Cash on Hand $150.00
Library Petty Cash 784.00
NOW Checking Account 195,932.58
Checking - Deferred Medical 3,206.02
Illinois Funds 3,482,877.71
Illinois Funds - EPAY 1,054.27
$3,684,004.58
Trustee Berman moved, seconded by Trustee Peterson, to approve the Combined Statement of Assets in the amount of $3,684,004.58.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None
Trustee Berman moved, seconded by Trustee Yager, to approve the list of disbursements for October 26, 2011 in the amount of $206,442.24.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None
Trustee Berman moved, seconded by Trustee Purcell, to approve the transfer of $174,000 from the Illinois Funds account to the Popular Community Bank checking account.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None
VIII. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Greg Mueller reported on ongoing maintenance projects including ovens. Indoor light ballast replacement has been completed. Dr. McCully informed the Board that Mr. Ron Cacioppo of Argon Electric Co. has requested a meeting with trustees to discuss the amount of final payment for generator installation. Trustees discussed the request. Trustee Yager will draft a letter advising Mr. Cacioppo that the Building & Grounds Committee is willing to meet him to hear any new information regarding the project’s late completion.
A proposal for a study of additional library parking was received from Dan Lynch of Christopher B. Burke Engineering, Ltd. Trustee Yager moved, seconded by Trustee Peterson, to approve the proposal.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None
A proposal for a study of library entrance modifications was received from John Caruso of Christopher B. Burke Engineering, Ltd. Trustee Kendall moved, seconded by Trustee Peterson, to approve the proposal.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Peterson, Purcell, and Yager
Nays: None
Absent: Trustee Penick
Abstain: None
Greg left the meeting at 8:45 p.m.
B. ILA Report
Sue Seggeling, Beth Klein, Alex Todd, Betty Shubeck, Maureen Dunne, and Dr. McCully attended the Annual Conference of the Illinois Library Association held October 18-20 in Rosemont. There were many interesting programs and exhibits as described in the Executive Director's Report. Despite the upbeat Conference theme of "Bold, Brilliant, Brave," there was a disappointing shortage of substantive information about the future of library cooperation. The unknown level of ongoing state support leaves many unanswered questions now.
C. Staff Development Day Report - October 19, 2011
The day’s program was a full one. Library staff members brought many good observations/suggestions back from ILA exhibits in Rosemont that we can use here.
D. Library Technology Update
Last year, we updated our wireless network and laptops and installed Outlook 2010 on staff and public computers. We replaced servers and approximately 50 pcs in our local area network. BiblioCommons replaced iBistro on our CCS computers.
Last week, we began circulating the 6 Barnes & Noble Nook readers provided by the Friends of the Library. We also began utilizing BookMyne to help patrons access our catalogs and online resources with mobile devices. Fax service is now available to library patrons at a nominal fee. Two new flat-screen TV sets are now mounted in the lobby and circulation desk areas to provide continuous messages about upcoming library programs and services. We are also in the process of implementing Sharepoint software, which will allow us to better collect and share library information online for staff.
E. Holiday Hours
For Thanksgiving, the Library will close as usual at 3 P.M. on November 23 (Wednesday) and be closed on Thanksgiving Day, November 24. Regular hours will resume on November 25 (Friday). Board meeting is on Wednesday, November 30.
Trustees discussed the coming Christmas and New Year holiday schedule, agreeing that the Library should observe the two Sunday holidays by closing on the following Mondays in addition to weekend days, i.e. 3 days closed for each weekend.
IX. COMMITTEE REPORTS
A. RAILS
An article describing the formation and status of RAILS was distributed. Alex Todd is nominated for an opening on the Advisory Committee of librarians. Copies of an article by Sarah Long were also distributed.
B. Chamber of Commerce
Trustee Kendall noted the Chamber of Commerce Board continues to meet monthly on the first Tuesday of the month.
X. OLD BUSINESS
None
XI. NEW BUSINESS
None
XII. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 9:15 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Margaret Lahey
President
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