MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD DECEMBER 28, 2011
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:02 p.m.
Roll Call: Present: Trustees Berman, Kendall, Lahey, Penick, Purcell, and Yager
Absent: Peterson
Also Present: Judith Stetina, Executive Director McCully, and Greg Mueller (7:05)
II. APPROVAL OF MINUTES
Trustee Yager moved, seconded by Trustee Kendall, to approve the minutes of the regular Board meeting held on November 30, 2011 as amended.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick Purcell, and Yager
Nays: None
Absent: Peterson
Abstain: None
III. PUBLIC COMMENTS
None.
IV. ATTORNEY'S REPORT
Attorney Smith arranged for filing of all required levy documents as prepared by Judith Stetina prior to the legal deadline.
V. COMMUNICATIONS
An invitation was received from Warren-Newport Public Library to celebrate its grand reopening and completion of expansion and renovation on Sunday, January 22, 2012 from 2-4 pm. Trustees also received information about the annual State of the City/Village Chamber of Commerce luncheon planned for Wednesday, January 25, 2012 at Tuscany Restaurant in Wheeling. Judith will register any trustee who wishes to attend.
Trustee Kendall and Executive Director McCully attended the Indian Trails Public Library Open House to welcome new Library Director David Seleb on Monday, December 12. They reported a pleasant, well-attended event.
Trustees also received copies of a memo from Prospect Heights Park District Superintendent Kathy Nowicki regarding parking expansion.
VI. TREASURER'S REPORT
Trustee Penick presented the following information.
| As of November 30, 2011 | |
| Cash on Hand | $150.00 |
| Library Petty Cash | 784.05 |
| NOW Checking Account | 188,173.12 |
| Checking - Deferred Medical | 3,206.02 |
| Illinois Funds | 4,377,404.30 |
| Illinois Funds - EPAY | 1,212.02 |
| $4,570,929.51 |
Trustee Penick moved, seconded by Trustee Yager, to approve the Combined Statement of Assets in the amount of $4,570,929.51.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: Peterson
Abstain: None
Trustee Penick moved, seconded by Trustee Berman, to approve the list of disbursements for December 28, 2011 in the amount of $193,435.43.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: Peterson
Abstain: None
Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $180,000 from the Illinois Funds account to the Popular Community Bank checking account.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: Peterson
Abstain: None
VII. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report
Greg Mueller reported on ongoing maintenance projects including lights, ovens, faucets, and TV messages. He mentioned several measures to improve heating in the Technical Services Department.
Greg left the meeting at 7:55 p.m.
B. Winter Reading Clubs for Adults and Youth
Winter reading club for adults and high schoolers called Ride the Reading Express begins on Sunday, January 8. It features various reading challenges and activities. Participants can earn chances on prizes in several different ways at the Library. The closing date is February 29, so there is plenty of time to join, read, and win prizes!
The Chicago Wolves Reading Club starts January 23 and runs thru March 3. Children, birth thru 8th grade, visit the Library to receive a booklet in which they collect stamps that will spell out a word. They bring this booklet once a week to the Youth Reference Desk for a stamp, and each week they get a new letter: 3 stamps to receive a Grand Prize raffle ticket for Chicago Wolves hockey tickets; 6 stamps to receive a second Grand Prize raffle ticket. For every weekly visit, they will have the chance to win other prizes from the Wolves Organization. There will be various other challenges for the kids to earn weekly raffle tickets for prizes. We are looking forward to a player visit this year on Thursday, March 1.
C. Staff Development Day-Friday, January 27, 2012
The Library will be closed on Friday, January 27 for our winter Staff Development Day. We are planning to concentrate on books, technology, and other library services as well as doing some "housekeeping." As usual, there will also be time for department meetings and discussion.
D. Highland Park Public Library in CCS
Highland Park Public Library has voted to join CCS bringing membership to 24 libraries.
VIII. COMMITTEE REPORTS
A. Building & Grounds Committee
Chairman Yager reported a meeting with representatives of Argon Electric was held on December 8. Mr. Cacioppo presented some new information while making his case for additional payment based on contract provisions regarding "unforeseen circumstances." Mr. Yager asked for copies of additional documentation and agreed to review contract provisions. Mr. Yager later spoke to Mr. Cacioppo on the telephone, but no additional documents have yet been received.
Trustee Yager moved, seconded by Trustee Kendall, to approve minutes of the Building & Grounds Committee meeting held August 31, 2011.
Roll Call: Ayes: Trustees Berman, Kendall, Lahey, Penick, Purcell, and Yager
Nays: None
Absent: Peterson
Abstain: None
B. RAILS
Updated information continues to appear on the RAILS website. An update meeting was held in Wheeling on December 8 with many interested directors of NSLS area libraries attending in person. Questions regarding future delivery, local library system automation projects (LLSAPS), and future leadership and funding remain unanswered. Although CCS provides the desired resource sharing, it is not considered an LLSAP by the State Library since it does not receive funding from the State. State funding for LLSAPs is expected to decrease in the future.
The former NSLS building is again available with minimal support for library meetings. It has been taken off the real estate market.
C. Chamber of Commerce
Trustee Kendall noted the Chamber of Commerce Board met on December 6 and provided hot breakfast to Village of Wheeling employees.
IX. UNFINISHED BUSINESS
Trustee Purcell reminded the Board that the semi-annual review of executive session records is due to occur in January. Trustee Penick volunteered to carry out a preliminary review and report to the Board.
X. NEW BUSINESS
Due to a scheduling conflict, it was agreed to move the March Board meeting to Wednesday, March 21.
XI. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:41 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Margaret Lahey
President
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