Prospect Heights Public Library Board of Trustees

December 19, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD DECEMBER 19, 2007

           

I. CALL TO ORDER/ROLL CALL

The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

   

Roll Call:
Present:
Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, Tammen    

Absent: None
Also Present: Greg Mueller, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

   

II.  APPROVAL OF MINUTES

Trustee Peterson moved, seconded by Trustee Penick, to approve the minutes of the regular Board meeting held on November 28, 2007.

   

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen

Nays: None

Absent: None

Abstain: None

   

III. ATTORNEY'S REPORT 

Executive Director McCully mentioned that Attorney Smith is gathering the documents necessary to file the Library's levy with the appropriate agency.

   

IV. COMMUNICATIONS

Executive Director McCully mentioned that a patron submitted a note complimenting the staff for the excellent assistance they provide for the patrons of the Library.

   

V. TREASURER'S REPORT
As of November 30, 2007
Trustee Penick moved, seconded by Trustee Everett, to approve the Combined Statement of Assets in the amount of $1,550,602.29.

   

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Tammen

Nays: None

Absent: None

Abstain: None

 

Library Petty Cash	$150.00
Petty Cash	774.24
NOW Checking Account	96,149.97
Checking - Deferred Medical	1,878.28
Illinois Funds	551,586.68
Illinois Funds (Prime Account)	900,063.12
	$1,550,602.29

   

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated December 19, 2007 in the amount of $198,134.20.
   

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen

Nays: None

Absent: None

Abstain: None

   

Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $197,000 from the Illinois Funds account to the Banco Popular checking account.

    

Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Tammen

Nays: None

Absent: None

Abstain: None

 

Executive Director McCully announced that the last bond payment was made on December 1st.  The Library is now debt free.

   

VI. EXECUTIVE DIRECTOR'S REPORT

   

A. Building and Grounds Report

Parking lot lights have been repaired.  The furniture has arrived.  Some of the current furniture has been given donated to other libraries and some thrown out.  New light fixture will be installed by the circulation area.

   

B. Renovation Progress Report

The Library will be closed on January 2nd for carpet installation.  Shelving end panels and electrical work will be done in January.  The A/V shelving has been getting many compliments.  There are 14 new wooden tables with black tops and 2 new shelving units to display new books.  We are still looking for a new fountain for the lobby.

   

C. Holiday Hours

The Library will be closed on Sunday and Monday, December 31st and January 1st, and also January 2nd for the carpet installation.

   

D. Staff Development Day

The semi-annual staff development day will be held on Friday, January 25th.  We are planning to review our renovation progress, new services, website revisions as well as doing some housekeeping and installation work.  There will also be time for department meetings and discussion.

   

E. Legislative Breakfast

NSLS's Legislative Breakfast will be held on Monday, February 18th, at the Arboretum in Buffalo Grove.  Judith can register you if you wish to attend.

   

VII. COMMITTEE REPORTS

Nothing to report.

   

VIII. OLD BUSINESS

Executive Director McCully mentioned that another precinct will be using the Library as a voting place.  There are now three precincts being serviced by the Library.

   

IX. NEW BUSINESS

Nothing to report.

   

X. ADJOURNMENT

There being no further business to be brought before the Board, the meeting was adjourned at 7:55 p.m.

Respectfully submitted,

   

ATTEST:

Janet Purcell 

Secretary

Mary Tammen
President

October 31, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD OCTOBER 31, 2007

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.
 
Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Michael Cipolla of Knutte & Associates, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

II. APPROVAL OF MINUTES
Trustee Lahey moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on September 26, 2007, as amended.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,and Tammen
Nays: None
Absent: None
Abstain: None
   
III. ATTORNEY'S REPORT
Executive Director McCully mentioned that Attorney Smith told him that there is a case pending similar to the Library's that will be decided soon.  Therefore, the ordinance concerning property acquisition will not be voted on at this meeting.
Executive Director McCully then distributed two resolutions which need to be voted on at the meeting.
 
Trustee Everett moved, seconded by Trustee Lahey, to approve Resolution No. 07-10-B, Resolution Authorizing Contract with MAI Appraiser.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,and Tammen
Nays: None
Absent: None
Abstain: None
 
Trustee Berman moved, seconded by Trustee Peterson, to approve Resolution No. 07-10-A, Resolution Determining Amount of Money Estimated to be Necessary to be Raised by Taxation for 2007/2008 Fiscal Year.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None
 
IV. COMMUNICATIONS
A thank you note was received from Ann Johnson of the Garden Club.
A thank you note was received from Karolyn Nanze of the Fox River Grove Library (FRGL) for a laminating machine and also a thank you card from the staff of the FRGL.
An article by Sarah Long was distributed that had appeared in the Daily Herald. The article mentioned the Library and its appearance several times in a book "The Thriving Libraries: Successful Strategies for Challenging Times"
   
V. TREASURER'S REPORT
   
A. Audit Report
Michael Cipolla of Knutte & Associates distributed a copy of the audit and gave the Board an overview of the audit.  The audit did not reveal any deficiencies in internal control.  Michael suggested that interest earned by the Library's cash or money market accounts in the general fund does not need to be allocated among the other funds.  The Library can show all the interest as earned in the general fund and then transfer the money needed for the other funds at a later date within the fiscal year.
 
Trustee Penick moved, seconded by Trustee Lahey, to accept the audit for fiscal year 2006-2007 as presented to the Board.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None
 
B. Financials

As of September 30, 2007

Library Petty Cash                           $150.00
Petty Cash                                        773.96
NOW Checking Account               134,305.71
Checking - Deferred Medical           1,877.44
Illinois Funds                              147,042.18
Illinois Funds (Prime Account)   1,390,229.99
                                             1,674,379.28
 
Trustee Penick moved, seconded by Trustee Peterson, to approve the Combined Statement of Assets in the amount of $1,674,379.28.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None
 
Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated October 31, 2007 in the amount of $485,952.34.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None
 
Trustee Penick moved, seconded by Trustee Purcell, to approve the transfer of $195,500 from the Illinois Funds account to the Banco Popular checking account.
 
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT

A.Building and Grounds Report
The reference desk has been moved; computers need to be moved and installed.
HVAC work still needs to get done.

B. ILA Report
Executive Director McCully gave an overview of the Illinois Library Association conference which was held October 10th-12th in Springfield.   The theme of the conference was "Changing Libraries, Changing Communities" with special emphasis on the interactivity possibilities of "Library 2.0" as enabled by our new website technology.  He mentioned attending programs on levying, personnel, legal issues and legislation.
 
C. Friends of the Library
The fall book sale for the Friends was very profitable - yielding $1,700.  Many helpers from the membership, the Board and the community pitched in to make it so successful.  Also, the Friends made over $800 selling items on the Internet.  The treasury is in a very healthy state now. 
Sue Seggeling and I are actively searching for suitable decorative fountains to replace the "bubbler" in the lobby flower bed.

D. Miscellaneous
Executive Director McCully distributed an article from the Prospect Heights Journal about the renovation of the Library and the reaching for the heights concerts.
Executive Director McCully distributed to the Board a copy of Collection Management Guidelines that the staff had developed.

VII. COMMITTEE REPORTS
 
A. NSLS
Trustee Berman distributed for review the annual report on the Library as prepared by NSLS.
She mentioned attending the 10th anniversary of the University Center of Lake County luncheon.  Trustee Berman also toured the Warren Newport Library which she found very amazing and gave the Board an overview of the tour.

B. Personnel
The Personnel Committee, Trustees Purcell and Tammen, and Executive Director McCully met on Tuesday, October 30th.  The purpose of the meeting was to discuss (1) hiring a part-time technology person and (2) adjustments to salary scales to be implemented in the 2008-2009 budget.
Executive Director McCully explained what he expected the part-time technology duties would be.  He thought the person would initially instruct the staff so that the staff in turn could teach the public.

VIII. OLD BUSINESS
Nothing to report.

IX. NEW BUSINESS
Executive Director McCully distributed a memo to the Board concerning meeting dates for 2008.  He asked the Board to check their calendar for availability and to advise him so that the proper documentation could be prepared for next month's meeting.

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:40 p.m.
 
Respectfully submitted,


Janet Purcell 
Secretary

ATTEST:


Mary Tammen
President

September 26, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD SEPTEMBER 26, 2007

 

I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

 

Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Greg Mueller, Pat Rustemeyer, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

 

II. APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on August 29, 2007, as amended.

 

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

 

III. ATTORNEY'S REPORT 
Executive Director McCully distributed a draft of an ordinance concerning property acquisition which will be voted upon at October's meeting.
Executive Director McCully mentioned that he had forwarded to the Park District Attorney Smith's comments on the agreement concerning the sign. Awaiting word from the Park District on the changes suggested.

 

IV. COMMUNICATIONS
Articles from the local papers concerning the gala honoring the Library's 50th anniversary were distributed for review by the Board.
An invitation for the Blue Star Memorial Marked Dedication Ceremony on Sunday, September 30th, at 1:00 p.m. was shown.

 

V. TREASURER'S REPORT

   

As of August 30, 2007

Library Petty Cash                            $150.00
Petty Cash                                         773.45
NOW Checking Account                  92,106.83
Checking – Deferred Medical             1,876.72
Illinois Funds                                  94,464.94
Illinois Funds (Prime Account)     1,633,556.21
                                             $1,822,928.15
 

Trustee Penick moved, seconded by Trustee Everett, to approve the Combined Statement of Assets in the amount of $1,822,928.15.

 

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

 

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated September 26, 2007 in the amount of $167,641.69.

 

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

 

Trustee Penick moved, seconded by Trustee Berman, to approve the transfer of $198,500 from the Illinois Funds account to the Banco Popular checking account.

 

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

 

VI. EXECUTIVE DIRECTOR'S REPORT

Executive Director McCully extended a thank you to Pat Rustemeyer and Greg Mueller for all their work in getting the Library ready for the anniversary party.

   

A. Building and Grounds Report
Greg mentioned that the HVAC system will have another inspection prior to the end of the year.
No new roof problems.
Cameras are in house and will be installed. 
There is a lighting issue that needs to be resolved.
The water fountain in the lobby needs to be fixed.
The matters discussed during the tour last month are going right along.  Everything has been ordered and will be in house and done by Thanksgiving.

 

Gregg left at 7:50 p.m.

 

B. 50th Anniversary Gala
A big thank you is extended to the prior planning and the work of the Anniversary Committee members and their assistants. The large crowd of attendees enjoyed a lovely afternoon with excellent musical entertainment highlighted by the presentation of the artwork by Neil Shapiro and the presentation of a $2,500 check from the Friends of the Library.  It was enjoyable to see so many Trustees, Friends of the Library, former Trustees and staff members to help us celebrate the 50th anniversary. We were particularly pleased to welcome back former Library Board President Ed DuSold and former Executive Director Barbara Holland.

   

C. Annual Audit
Michael Cipolla and an associate from Knutte & Associates were in house the week after Labor Day collecting data for the annual audit. They plan to have a draft to review by mid-October so that a final report will be ready by the October Board meeting. They were very pleasant to work with and well organized.

 

D. New Website @phpl.info
Pat Rustemeyer gave the Board an overview of the new website created by Dawne Tortorella and Pat.
Not all  the facets of the website are working as yet.  More development is in the works. 

 

Pat Rustemeyer left at 8:35 p.m.

 

E. Friends of the Library
The Friends continue to support many Library programs from reading clubs to tutoring programs. The fall book sale will be held Thursday to Saturday, October 11th to October 13th. The Friends are desperately in need of volunteers to staff the sale.

 

F. Miscellaneous
The Trustees received Sue Seggeling's monthly report.
CCS news reports that they now have over one million records of marked items and 4.7 million item records in the system.

 

VII. COMMITTEE REPORTS

Trustee Berman attended NSLS's September meeting and related to the Board the various items covered at the meeting.  An individual was appointed to fill a vacant seat on NSLS's board; approved membership of Emmanuel Lutheran in Palatine; approved changes to the entrance way to the building; and approvee NIMEC as an electric supplier instead of Com Ed.

 

VIII. OLD BUSINESS
Nothing to report.

 

IX. NEW BUSINESS
Noting to report.

 

X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:50 p.m.

 

Respectfully submitted,

Janet Purcell 
Secretary

 

ATTEST:

Mary Tammen
President

July 25, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD JULY 25, 2007

I. CALL TO ORDER/ROLL CALL

The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

Roll Call:
Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None

Also Present: Greg Mueller, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

II. APPROVAL OF MINUTES

Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the meeting held on June 27, 2007, as amended.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Tammen and Trustee Purcell met concerning the need to purge the closed meeting minutes and determine whether they can be made public at this time.The Committee recommended to the Trustees that six of the closed sessions should be maintained.

Trustee Tammen moved, seconded by Trustee Peterson, to not release the six closed session minutes at this time.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell and Tammen
Nays: None
Absent: None

III. ATTORNEY'S REPORT

Executive Director McCully mentioned that he had received an intergovernmental agreement from the Park District concerning the sign.He said that he had forwarded the agreement to Attorney Smith who will be sending the Trustees his recommendations on the agreement.

IV. COMMUNICATIONS

An invitation from the Park District concerning the grand opening of Walnut Woods on Saturday, July 28th, was received.

An invitation to meet the new director of the Palatine Library on Sunday, August 12th, was received.

Executive Director McCully distributed to the Board two articles from the Daily Herald written by Sarah Long.

V. TREASURER'S REPORT

As of June 30, 2007

Library Petty Cash	$150.00
Petty Cash	773.10
NOW Checking Account	122,574.33
Checking - Deferred Medical	3,769.95
Illinois Funds	61,989.86
Illinois Funds (Prime Account)	1,917,586.58
	$2,106,843.82

Trustee Penick moved, seconded by Trustee Lahey, approve the Combined Statement of Assets in the amount of $2,106,843.82.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated June 30, 2007 in the amount of $74,010.83.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Purcell, to approve the list of disbursements dated July, 2007 in the amount of $107,189.16.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Lahey, to approve the transfer of $135,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

VI. EXECUTIVE DIRECTOR'S REPORT

A. Building and Grounds Report

Greg Mueller said that the HVAC has been working for about ten days with no problem. Clean up work still needs to be done.

The mechanical engineer came in and did some work on changing controls.

Two additional cameras will be installed. Greg checked with Jimmy Lee and he said it looks okay to install the additional cameras.

New leaks have been discovered where the old and new roofs meet.

Carpet cleaning will be completed as soon as the furniture moving is accomplished.

The pump has been replaced in the fountain.

Ceiling by the circulation desk has been completed. Waiting for the new light to get it installed.

Greg Mueller left at 8:00 p.m.

B. Summer Reading Programs Wrapup

The Library was very well represented in the 4th of July parade. Five Trustees, the Executive Director, ten staff members, as well as volunteers participated. The Summer Reading Programs banner made sure everyone along the parade route noticed our delegation, so it was a great exposure for the Library's 50th Anniversary Year.

C. Staff Development Day

Our annual Spring Staff Development Day was held on Friday, June 29th. The day consisted of the Chicago Architecture Foundation tours of the Chicago River and Millennium Park, stopping for a Panera lunch in the Park in between the tours. The annual photograph was taken at a Millennium Park fountain instead of in front of the Library's fountain. We will be following up with a display and bibliography of architecture items from the Library’s collection.

D. Architect Update

Architect Don Wrobleski has presented his overall plan to improve the Library's interior along with recommendations on furnishings and colors. Some pricing and availability information remains to be determined. While none of the staff planning committee opposes the overall plan, the members have expressed a desire to do additional research before endorsing details of his vision.

VII. COMMITTEE REPORTS

A. Review of Committee Assignments

The committee assignments of the Trustees were reviewed by Trustee Tammen It was decided that no changes would be made and the current assignments would remain the same.

B. Budget & Finance Committee

The Committee and the other Trustees met on Tuesday, July 24th, from 7:00 p.m. to 8:00 p.m. A proposed draft of the budget for the 2007-2008 was distributed. Discussion then ensued about the various facets of the budget. It was decided that a reserve fund would be established at next month’s meeting.

C. NSLS

Trustee Berman mentioned that NSLS is now renting a box truck, which is larger than the vans and has built-in shelves.

One of the trustees on the Board has resigned. Three former trustees who were not reelected are being invited back.

Trustee Berman mentioned that Sarah Long's assistant is leaving. She also mentioned two upcoming seminars, sponsored by NSLS, which might be of interest to the Trustees. The first seminar - Library Budget - being held on Thursday, August 2nd, and the other seminar - Puzzle of Taxes, Tax Caps, Levies and Referendum - being held on Thursday, August 9th.

VIII. OLD BUSINESS

A. Technology Plan

Trustee Everett moved, seconded by Trustee Penick, to approve the Technology Plan as submitted to the Trustees.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

B. FY 08 Per Capita Grant Requirements

The Trustees have reviewed the material required for the FY 08 Per Capita Grant.

Trustee Everett moved, seconded by Trustee Lahey, to validate that the Trustees had met the requirement.

Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

IX. NEW BUSINESS

Executive Director McCully mentioned that the three paintings commissioned by the Library are ready.

X. ADJOURNMENT

There being no further business to be brought before the Board, the meeting was adjourned at 8:45 p.m.

Respectfully submitted,
Janet Purcell
Secretary

ATTEST:
Mary Tammen
President

June 27, 2007 Board Meeting Minutes

MINUTES OF THE MEETING OF THE
PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES HELD JUNE 27, 2007

I. CALL TO ORDER/ROLL CALL

The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:30 p.m.

Roll Call:

Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Absent: None
Also Present: Greg Mueller, Executive Director McCully, Judith Stetina and Recording Secretary Jackie Mohr

II. APPROVAL OF MINUTES

Trustee Everett moved, seconded by Trustee Peterson, to approve the minutes of the meeting held on May 30, 2007, as amended.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson and Purcell
Nays: None
Absent: None
Abstain: Trustee Tammen

III. ELECTION OF OFFICERS

Trustee Tammen asked for nominations for President. Trustee Purcell moved, seconded by Trustee Penick, to nominate Trustee Tammen for President. No other nominations were forthcoming and Trustee Tammen was elected by acclamation.

Trustee Tammen asked for nominations for Vice President. Trustee Peterson moved, seconded by Trustee Penick, to nominate Trustee Everett for Vice President. No other nominations were forthcoming and Trustee Everett was elected by acclamation

Trustee Tammen asked for nominations for Secretary. Trustee Penick moved, seconded by Trustee Peterson, to nominate Trustee Purcell for Secretary. No other nominations were forthcoming and Trustee Purcell was elected by acclamation.

Trustee Tammen asked for nominations for Treasurer. Trustee Purcell moved, seconded by Trustee Tammen, to nominate Trustee Penick for Treasurer. No other nominations were forthcoming and Trustee Penick was elected by acclamation

IV. ATTORNEY’S REPORT

Executive Director McCully distributed Ordinance No. 07-06-1, Prevailing Wage Ordinance, to the Board for approval.

Trustee Everett moved, seconded by Trustee Lahey, to approve Ordinance
No. 07-06-1, Prevailing Wage Ordinance.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell and Tammen
Nays: None
Absent: None
Abstain: None

V. COMMUNICATIONS

A note was received from Executive Director McCully thanking the Board for his recent review and salary adjustment.

VI. TREASURER’S REPORT

As of May 31, 2007

Library Petty Cash	$150.00
Petty Cash	772.81
NOW Checking Account	140,387.80
Checking – Deferred Medical	3,268.64
Illinois Funds	181,006.81
Illinois Funds (Prime Account)	1,984,116.86
	$2,309,702.92

Trustee Penick moved, seconded by Trustee Purcell, to approve the Combined Statement of Assets in the amount of $2,309,702.92.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Peterson, to approve the list of disbursements dated June 27, 2007 in the amount of $153,359.47.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

Trustee Penick moved, seconded by Trustee Lahey, to approve the transfer of $193,000 from the Illinois Funds account to the Banco Popular checking account.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

VII. EXECUTIVE DIRECTOR’S REPORT

A. Building and Grounds Report

Greg Mueller advised that since the Library will be closed on Friday, June 29th, he will be doing a lot of work inside the building. One of the things is removing the ceiling tile and lights above the circulation desk.

The compressor for the HVAC is also being installed on Friday. A mechanical engineer is coming to replace minor things to ensure that our system is working properly. A Trane representative will be sent out to ensure that our system is not causing the compressors to go bad.

The lights in the parking lot and the flag pole have been repaired.

It was just discovered that there are lights in the clerestory above the reference desk. Bulbs have been ordered and the system is in good order.

Trustee Everett mentioned that he had gone upstairs and noted that a lot of material was in the stairwell. He mentioned to Greg that the material should be removed as it is a hazard. Greg said that it would be taken care of.

Greg Mueller left at 8:10 p.m.

B. Summer Reading Programs

Once again the Summer Reading Programs are off to a good start - 500 children and 260 adults have signed up. Thanks to the Friends of the Library, the Daily Herald and many local businesses that contributed prizes for the reading program participants. The Elm Leaf will contain a full listing of contributors.

C. Staff Development Day

The Library will be closed on Friday, June 29th, for our annual Spring Staff
Development Day. The day will consist of an architectural tour; lunch at Millennium Park; and a tour of the Park.

D. Miscellaneous

1. Reminder to sign up to march/ride in the 4th of July parade. Meet at Prospect Heights Crossing at 8:30 a.m. The parade will end at St. Alphonsus Church.
2. Work is on going for the budget. Reminder, the last bond payment is due in December.
3. The C-SPAN’s Book TV bus, at the Library on June 7th, was a huge success and there was a good turn-out to tour the bus.

VIII. COMMITTEE REPORTS

A. NSLS

Tustee Berman mentioned that the new board at NSLS had been installed, and she enumerated the new officers. The meetings are going to be streamlined.

She stated that the bill requiring filters on computers got stalled in committee and went into the dead file. Local representatives have been very loud in their opposition of the bill.

Trustee Berman said that NSLS had hired a professional fund raiser.

IX. OLD BUSINESS

A. Architect Agreement

Discussion ensued concerning the scope of the project and the work being done by the architect. Billing thus far has been close to $20,000. The Board has questions about his agreement. The matter of what we are actually going to do needs to be determined. Executive Director McCully mentioned that the staff has a committee on what they would like. The architect has ideas; several committee members do not like some of his ideas.

It was decided that from July 1st only $10,000 would be expended on the work.

Trustee Penick moved, seconded by Trustee Lahey, that commencing from July 1st only $10,000 more would be expended on the architect’s work, and a report needs to be provided.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

B. Election Polling Place Discussion

The matter of the Library being used as a polling place was then discussed. Several of the Trustees believe that the Library, as a public place, should be used as a polling place. Executive Director McCully mentioned that Indian Trails is not used as a polling place.

He also mentioned that the judges, when they arrive are demanding. They are supposed to arrive at 4:45 a.m. and they were 15 minutes early. Sometimes programs are held the day before an election, and it takes time to set things up for the election. Judith Stetina explained what happened at the last election and that the judge supervisor was asked to come to the Library.

Trustee Tammen does not want to offend the public because some time down the road we may need to have a referendum.

Trustee Peterson moved, seconded by Trustee Purcell, that (1) the Library will be used as a polling place; (2) no programs will be held the day before an election; and (3) someone from the Board will meet with the supervisor in charge of judges.

Roll Call:

Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Tammen
Nays: None
Absent: None
Abstain: None

C. Technology Plan

Executive Director McCully mentioned the revised Technology Plan and asked the Trustees to review it and give him their comments.

D. Intergovernmental Agreement

Executive Director McCully mentioned that an intergovernmental agreement needs to be entered into with the Park District (PD) regarding the sign. He expects to receive the draft soon from the PD.

X. NEW BUSINESS

A. FY08 Per Capita Grant Requirements

It was decided to postpone this until the July meeting.

B. Minutes for FY 2006-2007

Trustee Tammen nominated Trustees Berman and Lahey to review the Secretary’s minutes for FY 2006-2007.

C. Closed Meeting Minutes

Trustee Tammen said that she and Trustee Purcell should meet concerning the need to purge the closed meeting minutes and determine whether they can be made public at this time.

XI. ADJOURNMENT

There being no further business to be brought before the Board, the meeting was adjourned at 9:45 p.m.

Respectfully submitted,

Janet Purcell
Secretary

ATTEST:

Mary Tammen
President