MINUTES OF THE MEETING OF THE PROSPECT HEIGHTS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES HELD AUGUST 26, 2009
I. CALL TO ORDER/ROLL CALL
The meeting of the Board of Trustees of the Prospect Heights Public Library was called to order at 7:00 p.m.
Roll Call: Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager Absent: None Also Present: Attorney Bob Smith, Greg Mueller, Judith Stetina, Executive Director McCully, and Recording Secretary Jackie Mohr
The public hearing on the Budget and Appropriation Ordinance was opened at 7:02 p.m. Since no residents were in attendance, the regular meeting was started with another roll call.
Roll Call: Present: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell, and Yager Absent: None Also Present: Attorney Bob Smith, Greg Mueller, Judith Stetina, Executive Director McCully, and Recording Secretary Jackie Mohr
II. APPROVAL OF MINUTES
Trustee Purcell moved, seconded by Trustee Peterson, to approve the minutes of the regular Board meeting held on July 29, 2009.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Yager
Nays: None
Absent: None
Abstain: None
III. ATTORNEY'S REPORT
A. Ordinance No. 09-08-01 Attorney Bob Smith presented to the Board Ordinance No. 09-08-01, Combined Annual Budget and Appropriation Ordinance for Library Purposes for the Fiscal Year 2009/2010 and gave an overview of what the ordinance entails.
Trustee Berman moved, seconded by Trustee Lahey, to approve Ordinance No. 09-08-01, Combined Annual Budget and Appropriation Ordinance for Library Purposes for the Fiscal Year 2009/2010.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Yager
Nays: None
Absent: None
Abstain: None
B. Ordinance No. 09-08-02 Ordinance No. 09-08-02, Ordinance Authorizing Transfer of Money to Special Reserve Fund was then distributed by Attorney Smith to the Board for action.
Trustee Berman moved, seconded by Trustee Lahey, to approve Ordinance No. 09-08-02, Ordinance Authorizing Transfer of Money to Special Reserve Fund.
Roll Call: Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Yager
Nays: None
Absent: None
Abstain: None
C. TIF Report Executive Director McCully mentioned attending the annual meeting of TIF districts at the Wheeling’s village hall. The Library’s involvement is a small section of one of the five TIF districts. He said that the five districts are contiguous.
D. Other Issues Attorney Smith mentioned that changes in the Open Meetings Act will be going into effect January 2010. He will be reviewing the changes and discuss with the Board what the changes entail.
Attorney Bob Smith left at 7:20 p.m.
IV. COMMUNICATIONS
Trustee Purcell acknowledged a thank you note that she and her husband had sent to the Library for the plant, good wishes and prayers during Larry’s recent illness.
A thank you note was received from the Des Plaines Camera Club for the photo display at the Library.
An art exhibit is being held at NSLS from September 24th to October 30th.
A 5th year anniversary party is being held on September 13th in honor of Mt. Prospect's renovated facility.
V. TREASURER'S REPORT
As of July 31, 2009
Library Petty Cash $150.00 Petty Cash 779.87 NOW Checking Account 132,306.42 Checking – Deferred Medical 2,651.68 Illinois Funds 2,635,361.28 $2,771,249.25
Trustee Penick moved, seconded by Trustee Yager, to approve the Combined Statement of Assets in the amount of $2,771,249.25.
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Berman, to approve the list of disbursements dated August 26, 2009 in the amount of $172,714.47.
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Yager
Nays: None
Absent: None
Abstain: None
Trustee Penick moved, seconded by Trustee Peterson, to approve the transfer of $138,000 from the Illinois Funds account to the Banco Popular checking account.
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Yager
Nays: None
Absent: None
Abstain: None
VI. EXECUTIVE DIRECTOR'S REPORT
A. Building and Grounds Report Greg Mueller distributed to the Board the list of current projects at the Library. The list is now down to 8 items with 3 taking top priority.
A recent inspection by a Fire Department employee has necessitated that some of the inner doors previously kept open now have to be left closed. Greg mentioned that he is in the process of making the necessary modifications.
Greg has developed a Building Maintenance, Inspection and Replacement Checklist modified from one currently in use at Indian Trails.
Greg Mueller left at 7:50 p.m.
B. Illinois Public Library Annual Report A copy of the Illinois Public Library Annual Report for July 1, 2008 to June 30, 2009 was submitted to the Board for approval.
Trustee Berman moved, seconded by Trustee Everett, to approve the Illinois Public Library Annual Report for July 1, 2008 to June 30, 2009 as submitted.
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Yager
Nays: None
Absent: None
Abstain: None
C. Summer Reading Programs There was a record registration for the summer reading programs – 943 children registered and 378 adults. Attendance at programs was also very high.
D. Reaching the Heights Concert The 4th season of concerts by local students begins with Magical Strings of Youth on Sunday, September 27th. The concerts complement our regular series of musical presentations while providing an opportunity for talented local music students to gain concert experience and exposure to a wider audience. The concerts will no longer be broadcast on Channel 24 by the Library Production Studio.
E. Friends of the Library The Friends continue to support many worthwhile efforts of the Library from reading clubs, to tutoring programs and maintenance of decorative plants in the Library. A reminder that the Book Nook is constantly restocked with good used book bargains.
VII. COMMITTEE REPORTS
A. NSLS Trustee Berman advised that NSLS’s budget has been cut. The Board of NSLS approved the revised budget which is a deficit budget. They are not filling two open positions.
B. Chamber of Commerce Trustee Everett mentioned that the Chamber is having budget problems also. Putting on the Ritz will be held on October 29th. The Chamber is interested in making it bigger and better.
Chicago Executive’s (formerly Palwaukee) business is up a little.
Trustee Everett mentioned that Harper College had turned one of the floors of its Wolf Road facility into a mock hospital for training purposes. The students are monitored for their reaction to various situations.
VIII. OLD BUSINESS
Nothing to report.
IX. NEW BUSINESS
The Board was presented with the FY 2010 Illinois Public Library Per Capita and Equalization Aid Grants Application for approval.
Trustee Berman moved, seconded by Trustee Peterson, to approve the FY 2010 Illinois Public Library Per Capita and Equalization Aid Grants Application as presented to the Board.
Roll Call:
Ayes: Trustees Berman, Everett, Lahey, Penick, Peterson, Purcell,
and Yager
Nays: None
Absent: None
Abstain: None
X. ADJOURNMENT
There being no further business to be brought before the Board, the meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Janet Purcell
Secretary
ATTEST:
Charles Everett President
